Job Description

Well established Property Investment Portfolio Company is looking for a Financial Account and Administrator.This person will be responsible for providing executive level financial accounting and property management administrative support to Properties Ltd, including financial administration, debtors and creditors, processing and reconciling, property related matters including management aspect of a portfolio, drafting of leases, tenant invoices and tenant queries.PLEASE SEND CV WITH THE FOLLOWING INCLUDED IN A COVERING LETTER OR EMAIL to michelleac1966@gmail.com (If the application does not include the below, your application will not be considered and your CV will not be read):

• A brief introduction of yourself (summarising your main strengths and weaknesses and summarising what type of person you are one paragraph will suffice);
• Reason that you are looking for a new position;
• Date of availability;
• Your desired monthly salary range.

If you have not had a response by the 19th April 2024, please assume an unsuccessful application.FINANCE ACCOUNTANT:

• Assist Head of Property organisation with operational and financial reporting, weekly, monthly, annually Management accounts
• Assist with vat verifications, IT14SDs and other SARS related tax queries
• Bookkeeping and Financial Administration, including preparation of monthly tenant invoices, processing on accounting software package (Xero preference), preparing journals and reconciling accounts
• Creditors Control: Processing and reconciling of all creditors payments
• Debtors Control: Generating invoices, capturing receipts and reconciliations on property management system (MDA preference). Liaising with defaulting tenants
• Assistance with preparation and capturing of annual budget
• Assistance with the preparation of Audit and interim Audit files and assist the auditors with queries and supporting documentation
• Fixed asset register Maintain FAR
• NVFH Loans/Nedbank Loans Update Nedbank bond schedule monthly
• Compliance Maintain FICA control
• Ad hoc analysis and tasks as may be required from time to time which can include documenting business processes defined in meetings
• Other general accounting and administration tasks as and when required
• Financial reporting to Head of NVest Properties and NVest Group Finance

PROPERTY ADMINISTRATOR:

• Lease Management - Set up and maintain accurate files and records for all tenants and brokerage agreements, new tenants, renewals
• Building Management Liaising with tenants to resolve queries of problems
• Maintenance Management - Sourcing contractors and obtaining quotes
• Facilities Management Liaise and manage billings
• Municipal accounts
• Ad hoc administration as may be required from time to time

Minimum requirements: * Matric plus relevant accounting qualification / certificate / degree.

• Experience and knowledge of bookkeeping / accounting, and administration procedures.
• Experience in preparation of audit files and liaison and assistance with annual audits.
• Experience in relevant software: a good working knowledge of Microsoft Office, Pastel, Xero (or another recognised accounting software package) and MDA Property Management.
• Proficient use of excel, email and other related programs.
• Have strong numerical skills and aptitude.
• Have good excel skills including basic formulae.
• Have good peoples skills in respect of both staff and clients and be able and willing to effectively communicate verbally and electronically.
• Problem solver and ability to make suggestions and recommendations for improvements to existing systems.
• Ability to handle multiple tasks and excellent attention to detail.
• Property management experience including lease management.
• Ability to exercise discretion and maintain high levels of confidentiality.
• Ability to use initiative and work under pressure with tight deadlines.
• Ability to manage high volume of workflow efficiently and willingness to work overtime if and when required.
• Deadline driven environment.
• Ability to communicate at first language English level.

PLEASE SEND CV WITH THE FOLLOWING INCLUDED IN A COVERING LETTER OR EMAIL to michelleac1966@gmail.com (If the application does not include the below, your application will not be considered and your CV will not be read):

• A brief introduction of yourself (summarising your main strengths and weaknesses and summarising what type of person you are one paragraph will suffice);
• Reason that you are looking for a new position;
• Date of availability;
• Your desired monthly salary range.

If you have not had a response by the 19th April 2024, please assume an unsuccessful application.

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