Job Description

Job SummaryAn opportunity exists for a young and energetic candidate with a sound financial background to form part of the finance team who will oversee, design, and implement controls to ensure good financial practices are implemented and adhered to. To be part of a dynamic Financial Team in the Tourism, Property and Finance sector. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations. Responsible for providing financial management support and advice (typically in the form of financial reports, cost control & financial trends and ratio's) to stakeholders of the Company, to enable them to make sound business decisions. Assume the primary day-to-day responsibility for planning, managing, and controlling all financial-related activities within the Company. Ensures financial practices and information are in line with company policy and all statutory legislation & regulations.MINIMUM REQUIREMENTSQUALIFICATION: Grade 12 or equivalent is essentialDegree or Diploma in Accounting / Cost and Management AccountingEXPERIENCE: SAIPA completed articles (1-2 years post articles)2 or more years' experience in similar fieldAdvanced skills in MS OfficeSage EvolutionHospitality Accounting experience (Beneficial)Opera (Beneficial)CompetenciesCOMMUNICATION: Verbal and Written CommunicationCOGNITION/THINKING: Analysis/ReasoningDecision making & judgementPERSONAL EFFECTIVENESS: Self-ManagementStress ToleranceAttention to detailStrong Principles and Solid IntegrityINTERACTION WITH OTHERS: Influencing otherTeamworkMANAGEMENT QUALITIES: Time ManagementBusiness AlignmentStrategic VisionDuties And ResponsibilitiesKey AccountabilitiesKey ActivitiesPreparation of Monthly Management Accounts & Financial Reportingxc2xb7 Preparation of the monthly management accounts pack to fully assess the performance with given deadlinexc2xb7 Ensuring all HOD's within Company receive and sign for departmental financial resultsxc2xb7 Preparation of monthly Balance Sheet reconciliation file, to ensure integrity of financial statement line items presentedxc2xb7 Ensure Revenue generated is accurate and imported to accounting software package (EVO)xc2xb7 Ensure monthly stats reports are created and correct as per Property Management SystemCost Analysis & Controlxc2xb7 Analysis and identification of incurred costs versus budget and prior year, in order to fully understand cost drivers for key stakeholders to make informed decisionsxc2xb7 Identify cost saving opportunities in order to improve the financial wellbeingxc2xb7 Review reconciled expenditure reports to test the validity of costsxc2xb7 Ensuring that revenue and expenses have been recorded against the correct projects within the ERP systemxc2xb7 Able to assist proactively with cost control requirementsTax Compliancexc2xb7 Calculate and reconcile VAT payable on a monthly basisHomeownersxc2xb7 Ensuring accuracy of monthly Revenue Journal from OPERA into Financial Reporting systemxc2xb7 Ensuring all Home Owner profiles and fee structures are maintained within the financial systemxc2xb7 Accurately capturing all Project Management related activities and feesxc2xb7 Ensuring Home Owner statements are completed within the timelinexc2xb7 Ensuring Home Owners are paid on time and statements are distributed to each ownerTreasury Function & Cash Controlxc2xb7 Check, verify and release electronic bank paymentsxc2xb7 Ensure cash-flow forecast is done on a monthly basis, to identify funding requirementsxc2xb7 Ensure all excess funds are identified and transferred to the bond on a timeous basisRelated Party Matrixxc2xb7 Ensure monthly related party matrix recons are performed and reconciled with counter partyxc2xb7 Ensure related party matrix is complete for financial year endxc2xb7 Ensure all intercompany loan accounts balance at end of each month and is paid within given timeframe.Procurement (Chemicals, Linen, Amenities)xc2xb7 Assume the day-to-day responsibility to ensure the stores department operates effectively in securing best products and pricing structures (identifying cost saving opportunities)xc2xb7 Ensure Order Protocol is followed (Order signed by 2 signatories)xc2xb7 Perform detailed analysis and review on COS % to identify problemsStock Controlxc2xb7 Planning and oversight of monthly stock countsxc2xb7 Spot checks on stock counted, to ensure accuracy of countxc2xb7 Identifying slow moving and expired stockxc2xb7 Ensure stock receiving system and procedures are followedPayrollxc2xb7 Ensuring accurate and timely submission of time sheet information to payroll department monthlyxc2xb7 Analyse and audit all hours worked by staff, to ensure correct paymentxc2xb7 Ensuring that payroll related costs are within approved Manplan structure for various departments within Companyxc2xb7 Review and approval of final pay register (VIP) for business units under management, before staff are paidxc2xb7 Calculate commission that is due to staffxc2xb7 Ensure all deductions and earnings are recordedFixed Assetsxc2xb7 Ensure the integrity and maintenance of the Fixed Asset Registerxc2xb7 Ensure procedures are in place for safe keeping of assetsxc2xb7 Perform monthly spot checks on operational asset register listsAd-Hoc Requestsxc2xb7 Support the Financial Managers and Chief Financial Officer with any queries relating to Finance departmentBudgeting & Budgetary Controlxc2xb7 Compile the annual budgets and submit to Group Financial Manager to review for CFO approvalxc2xb7 Review the budgeted fees and expenses for large variances and resolve prior to the Group Financial Manager conducting her reviewxc2xb7 Preparation of forecast (Rolling estimate) for the rest of the financial yearAccounts receivablexc2xb7 Review Debtors Age analysis on a monthly basis and highlight issuesxc2xb7 Weekly review of Open Accounts on OPERA and investigate issues as per SOPCreditorsxc2xb7 Ensure creditors recons are performed monthlyxc2xb7 Review age analysis on monthly basisxc2xb7 Release creditors payments on NedbankExternal Audit & Preparation of Annual Financial Statements (AFS)xc2xb7 Preparing the Annual Audit files as per Group Instructions receivedxc2xb7 Investigate and respond to audit queries and ensure the audit is completed in an appropriate time framexc2xb7 Ensure 6-month soft close audit file is completed within time frame.Relationship Building

• Maintain strong working relationships with, and have open and transparent communication between all members of the team
• Develop and maintain relationships with external vendors to ensure service delivery of high quality

Ad-Hoc Requests

• Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes
• Understand the daily operations within the Company
• Duty shifts performed at least once a month

You will be expected to be always available telephonically and always have access to read and respond to your emails.Career CustodiansRecruiter

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