Job Description

Job Title: Financial Administrator
Region: Gauteng
City/Town: Johannesburg, Eastern SuburbsWe are looking for the Financial Administrator who will be responsible for accurately recording and maintaining the company's daily financial transactions in accordance with the company policy.Key functions will include:
Accounts Receivable
Debtor Statements:

• Generating and distributing detailed customer account statements.
• Monitoring aging reports to ensure timely collections.

Intercompany Recharges Debit Memos:

• Preparing and reconciling intercompany recharge transactions.
• Ensuring accuracy and timely processing of debit memos.

Processing Credit Notes

• Validating and issuing credit notes to ensure compliance with policies.
• Updating records to reflect the credit adjustments.
• Ensuring compliance with tax and regulatory requirements.

Inventory Control and WIP AdministrationInventory Control Adjustments, Modifications:

• Monitoring inventory transactions for accuracy and compliance.
• Investigating and resolving discrepancies in stock levels.

Stock Take Administration Capture and Reporting on Syspro and Compare to KARDEX:

• Coordinating stock count schedules and teams.
• Reconciling Syspro and KARDEX data with physical counts.

Creating Stock Codes:

• Assigning unique codes to new inventory items.
• Ensuring codes align with organizational classification standards.

Head Office submissionsDebtors Age Analysis:

• Generating detailed reports of overdue accounts for follow-up.
• Highlighting high-risk accounts to management.

Customer Reports:

• Customizing reports based on customer-specific needs and trends.
• Analysing customer profitability and recommending improvements.

Export Report:

• Compiling and verifying export sales data for compliance.
• Liaising with export departments to resolve discrepancies.

STATS - Monthly Reports:

• Ensuring accurate statistical submissions to relevant authorities.
• Monitoring deadlines to avoid penalties.

BEE123 - Consolidation and Submission:

• Ensuring accurate data collection for BEE compliance submissions.
• Providing detailed breakdowns for review and sign-off.

SARB Quarterly Reports:

• Preparing reports for the South African Reserve Bank (SARB).
• Maintaining records of all supporting data used in submissions.

Doubtful Debts Quarterly Reports:

• Reviewing and updating provisions for doubtful debts.
• Justifying adjustments to auditors or management.

VAT:

• Calculating and reconciling VAT payable or receivable.
• Ensuring VAT returns are submitted on time.

Cashflow Forecast:

• Updating cash flow projections based on actuals and anticipated transactions.

General AdministrationFixed Asset Register Administration - Depreciation Calculation, Disposal:

• Tracking asset additions, disposals, and depreciation schedules.
• Ensuring compliance with asset capitalization policies.

Cashflow Forecast:

• Coordinating with other departments to refine weekly cash flow estimates.

Processing Journals:

• Reviewing and correcting journal entries for accuracy.
• Ensuring supporting documentation is attached to all journals.

TB Finalization and GL Queries:

• Analysing trial balances for errors or discrepancies.
• Resolving general ledger queries in coordination with relevant stakeholders.

Year-End Audit:

• Preparing audit schedules and liaising with auditors.
• Addressing audit queries promptly and accurately.

Monthly Schedules:

• Preparing schedules for expenses, reconciliations, and provisions.

Recoveries:

• Calculating and recording recoverable expenses.

General Finance Queries and Ad Hoc Duties:

• Responding to finance-related inquiries promptly.
• Supporting additional tasks as assigned by management.

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