Job Description

SUMMARY:
FINANCIAL MANAGERPOSITION INFO:
RESPONSIBILITIES:
Financial Control:

• Ensure that all personnel in department adhere to and follow OEM, as well as Policies and Procedures
• Ensure all targets and deadlines are met
• Ensure the monthly reconciliations, including allocations, are up to date and outstanding items cleared timeously
• Preparation of monthly management accounts
• Institute and control effective cash flow methods daily, prepare a daily cash flow analysis
• Management of cash i.r.o funds transfers to and from all accounts to maximize interest earned
• Manage an effective collection process for all outstanding money

Computer System:

• Have a working knowledge of Microsoft Office, in particular Excel
• Necessary daily reports
• Ensure the safekeeping and maintenance of the database on the integrity of the financial information on DMS
• Manage the users on the system and ensure passwords are controlled effectively

Staff Requirements:

• All staff receives the necessary training to perform their functions efficiently
• Train, assist and motivate all admin staff
• Ensure that all salary requirements and adjustments are forwarded to the human resources department timeously as per the prescribed cut-off dates

Asset Control:

• Institute and control procedures for safekeeping of assets, e.g. weekly vehicle stock checks etc.
• Ensure that the fixed assets are correctly recorded on the DMS system and depreciation charges correctly applied
• Ensure that you have an extensive understanding of controls for stock take procedure (twice a year) and make yourself available to these times i.e. August and February month end

Statutory Returns:

• All statutory returns to be accurately and timeously completed and submitted, these include VAT
• At this stage the salary / human resources department is completing returns related to salary deductions / contributions
• FIC - Financial intelligence reporting on Section 28 and Section 29 transactions, CTR / CTRA within the prescribed time frame of 48 hours and STR within 4 weeks of the transaction becoming suspicious
• Amending / update on the goAML system as and when required

General Accounting Functions:

• Preparation of a monthly management account pack, ensuring all balance sheet recons complete
• Monthly commission sheets completed for all the departments (monies collected prior to commission payment and all late costs accounted for) The commission sheets need to be signed by the Departmental Manager and Dealer Principal
• Floorplan control and timeous settlement of vehicles. Optimization on the interest free units in conjunction with the Sales Manager and Controller
• Monthly standard journals
• Control of all OEM accounts and follow-up on the outstanding amounts
• Verifying variable incentives / clawbacks ensure that the variable is in line with the OEM bulletin and signed off by the relevant Departmental Manager and Dealer Principal
• STATS SA submissions are completed
• FIC
• Financial reporting - JLRSA

Budgets:

• Initial preparation of budget in conjunction with Line Managers and submit to Group Financial Manager every quarter
• Final review and completion with Dealer Principal
• Assist with presentation and review process to management

Auditors:

• Close co-operation with auditor's requests
• Year-end financial pack presentation to be ready for audit process
• Posting of final year end journal entries on completion of annual financial statements to balance back to Auditor Trial Balance

Leave:

• Leave cannot be taken over the financial year end i.e. for the month of February and until final year end reconciliations are completed
• Every effort must be made to try and ensure you are not on leave over any month end
• Leave pay commission and leave bonusses are kept in a separate journal to track the leave pay commission already paid out and the average amount that is still due to the employees
• Monthly leave audit meeting to be held to ensure that leave has been allocated correctly

BBBEE:

• All functions pertaining to the completion of the BBBEE Pack (procurement, CSI, ED, SED, Skills)

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