Job Description

POSITION: Finance Manager
LOCATION: Kempton Park, GautengPosition Description & Responsibilities:

• Daily, weekly & monthly exception reports.
• Review and release of daily local and weekly foreign payments via the banking platform.
• Preparation and processing of ad hoc journals as and when required.
• Month End processes in the Finance Department.
• Inter Company confirmations with other company entities world-wide.
• Preparing & processing the monthly Consolidation Journals and running the Consolidation of the entities in the ERP system.
• Preparing the Monthly Management Accounts & Group Reporting Packages for both entities together with the Financial Manager: Controlling.
• Do VAT calculations, reconciliations, and submission to tax authorities.
• Weekly reporting on Cash Analytics tool and Monthly Cash Flow Forecast
• Monthly Stock forecasts, reporting on Working Capital to Germany, including action plans when needed.
• Monthly review of the creditors reconciliations, foreign and Local, and weekly freight recons and ensuring resolution of queries.
• Monthly Reporting to Head office on Overdue Debtors and following up on collections of overdue accounts.
• Control over Fixed Asset Registers and ensuring it balances with the General Ledger.
• Compile Capex requests when needed.
• Managing of Leased Assets (IFRS Accounting, journals, etc.)
• Maintaining Low Value Asset Register.
• Assisting the Financial Manager: Controlling with the Budget process annually & compile the Annual Balance Sheet Budgets.
• Assistance with Forecasting models from time to time.
• Handling of Dividend payments, including Dividend Tax submissions
• Compiling supplementary financial reports as required by management, or other stakeholders.
• Preparation of the audit file and the associated supporting documentation required by the auditors annually, together with the financial manager.
• Reviewing and finalizing the annual Financial Statements together with the audit team and the Financial Manager: Controlling.
• Handling all secretarial functions for both companies.
• Applying consistent financial standards and policies in the company & Transport Equipment in terms of IFRS.
• Guiding and assisting the rest of the finance team in terms of IFRS requirements.
• Developing and implementing procedures where needed.
• Preparing and submitting Board Approval Requests when needed.
• Supporting the BBBEE strategy & verification process.
• Staff Management & Upskilling of the Finance Team when needed.
• Stock take responsibilities
• Any ad hoc functions as required by Management from time to time.

Position Objective

• Providing support to the Directors, Production, Purchasing and Sales Teams of the company by supplying the correct information via daily, weekly and/or month reporting and ensuring that the exceptions highlighted by the reports are followed up and resolved.
• Providing support to the financial staff to ensure a more efficient work environment in the financial department.
• Overseeing the accounting function relevant to your responsibilities, ensuring that accounting records relating to these are kept appropriately and that reported results comply with accounting standards and relevant legislation.
• Providing general assistance to the Regional Manager Finance and Controlling.

DAILY REPORTS INCLUDE, BUT ARE NOT LIMITED TO:

• GP Exception Reports
• Average Cost Exception Reports

WEEKLY REPORTS INCLUDE, BUT ARE NOT LIMITED TO:

• Vendor Price Management Exceptions
• Inventory Accruals
• Cost of Sales Accruals
• Purchase Costing Variance reports
• Inventory Valuation reports and review of Inventory in different warehouses
• Review Sundry Vendor Accounts
• Open Services Invoices & Orders
• Review of IBTs
• Customer Return Orders
• Review Unblocked Customers
• Overdue Debtors to Reps

MONTHLY REPORTS INCLUDE, BUT ARE NOT LIMITED TO:

• Open Item Ledger Entries & Value Entries
• JTE Open Sales Orders for Slow Moving Stock Report
• JSA/JTE IC Stock Value Report
• JSA/JTE IC Profit Elimination Calculation
• Stock Graph Report
• Slow Moving Stock Reports
• Check Stock in Transit (Shipping Terms, Completeness, balancing)
• Import VAT Entries for the Shipping Manager
• Debtors Days Reports
• FX Gains and Losses on Foreign Purchases for reallocation
• Balance Sheet Recons
• Fixed Asset Recons
• Cash Flow Forecast
• Stock Forecast

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