Job Description

Job Summary Job Functions : Correct Creditors Opening Balances at Beginning of Year Obtain audited Creditors' Listing. Compare audited balances with those in Pastel. Prepare, post and update Journal Entries for adjustments on Pastel. Print Creditors'' Listing and Journal Batch and file with audited Age Analysis for previous year Rollover Inventory Balances at Beginning of Year Prepare, post and update Journal Entries for opening and closing balances on Pastel Check and adjust Fixed Assets Opening Balances at Beginning of Year Obtain audited Fixed Assets Register. Compare audited balances with those in Pastel. Prepare, post and update Journal Entries for adjustments on Pastel for Cost and Accumulated Depreciation. Purchases/ Creditors Obtain the Purchase Audit Trail from Symphonix and populate the Purchases Journal. Post, update and print the Journal in Pastel ensuring totals from both reports agree. Obtain the Creditors' Listing from Symphonix and compare with the Pastel Creditors' Listing. Prepare a reconciliation for individual Creditor's Accounts. Capture payments for authorisation and follow-up on queries with Creditors. Review for accuracy. Sales/ Debtors Obtain the Global Summary Report from Namos and the Projections Spreadsheet and populate the Sales Journal. Post, update and print the Journal in Pastel ensuring totals from both reports agree. Obtain the Debtors' Age Analysis from Namos and compare with the Pastel Debtors' Listing. Prepare a reconciliation for individual Debtors Accounts. Follow-up on queries and outstanding amounts with Debtors. Review for accuracy. Cash-up Adjustments Obtain the Cash-up Reconciliation and identify transactions that were not processed on Namos and Symphonix. Post, update, and print the Journal in Pastel ensuring totals from both reports agree. Review for accuracy. Cashbooks/ Bank Reconciliation Upload bank statements into Pastel's Bank Manager. Allocate Receipts and payments to correct GL accounts. Print Bank Reconciliation. Review for accuracy. Vat Returns Print the Vat/ Tax Report from Pastel. Prepare the Monthly Vat Return. Reconcile the amount refundable or payable with the General Ledger Vat Account. Review for accuracy. Payroll Obtain the Payroll Monthly Summary Reports for both Salaries and Wages. Post, update, and print the Journal in Pastel ensuring totals from both reports agree. Review for accuracy. Monthly Payroll Statutory Returns Prepare monthly statutory returns using the relevant General Ledger Accounts. Review for accuracy. Fixed Assets/ Depreciation Update the Fixed Assets Register for additions and disposals. Calculate monthly depreciation per category of asset using the accounting policy included in the audited AFS. Populate the Journal, post, update and print in Pastel. Agree totals in the FAR with the relevant General Ledger Accounts. Review for accuracy. Hire Purchase Agreements/ Bonds/ Finance Charges/ Interest Paid Obtain the Hire Purchase/ Bond Statements. Populate the Journal, post, update and print in Pastel. Agree totals per the Statements to the relevant General Ledger accounts. Review for accuracy. Inventory Obtain the Symphonix Profit Report. Journalise Opening and Closing Inventory totals from the report. Review for accuracy. Print Trial Balance and General Ledger Review every Balance Sheet Account for correct posting in Pastel. Review critical and/ or high-value Income Statement Accounts for correct posting in Pastel, e.g. 12 months income and expenses are recorded. Process Adjusting Journals in Pastel and attach supporting documents. Perform GL Reconciliations Prepare a Working Paper for each Balance Sheet Account. Attach supporting documents as evidence that the balances are correct. Process Adjusting Journals in Pastel and attach supporting documents. Compile Working Paper File Print and file Working Papers. Obtain authorisation from CEO. Make a copy of the file and submit to Auditors.Greys PersonnelRecruiter

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