Job Description

Reports to: Managing Director PURPOSE OF JOB: To ensure sound financial control of the organisation by directing and coordinating all the financial activities of the business in a global import and export environment in accordance with relevant statutory requirements. KEY RESPONSIBILITIES include the following. Other duties may be assigned: Strategic Alignment Participates in the development of the business strategy and five year plan as part of the executive management team of the company. Ensures that appropriate financial reporting systems, accounting systems and internal control procedures are in place to enable effective financial management of the business in line with statutory, GAAP, and internal company requirements. Advises the Board on dividend policy and funding strategy. Ensures that appropriate information technology infrastructure is in place to support the strategic direction of the company. Financial Process Management Ensures that management accounts are produced on a monthly basis, and that the Management Report is compiled and submitted timeously, by: facilitating the timeous generation of an integrated Financial and Cost Accounting Reports controlling the Payroll administration report controlling Finished Product reports ensuring the accuracy and compliance of all reports Manages the effectiveness of cost and financial accounting processes, by ensuring: production of monthly statutory returns reviewing the reconciliation of all general ledger accounts reconciliation of all inventory accounts with stock counts and approving adjustments effective management of the preparation of the five year company budget including CAPEX, Production Cost, Maintenance and Labour Costs. effective management of journals, General Ledger accounts and budgets asset register maintenance Manages and ensures efficient year-end processes and the submission of financial year-end statements, by: interfacing with external auditors and ensuring that audit is completed and outstanding issues cleared ensuring effective financial reporting including reporting on deviations producing statutory returns. Ensures effective project accounting on a monthly basis. Prepares ad hoc feasibility and financial evaluations when required. Ensures effective Treasury management by managing foreign currency, developing hedging policies, and advising on the selling and buying of foreign currency for maximisation of profit. Liaises and interacts with financial institutions with regards to investments, loans, exchange rates, and forward cover. Ensures adequate funding to meet capital and operational expenditure by optimising the gearing of the company to enhance profits. Manages the company Payroll through an external service provider, and ensures compliance with legal regulations and company requirements. Manages the organisations risk exposure, by: coordinating business risk reviews of the company defining insurance cover policy, negotiating with insurance companies and managing insurance cost Manages the companys property lease agreement, the site services agreement, including canteen, medical station and facilities. Is a member of the Provident Fund and Medical Aid Management Committee. IT Systems and Process Management: Ensures the provision of effective information technology systems and processes to the business through an external service provider by way of a Service Level Agreement, i.e.: network, operating systems, servers, and infrastructure desktop support via a Helpdesk Coordinates the JD Edwards Enterprise Resource Planning (ERP) system for processing and managing accounting, finance, general ledger, distribution, procurement, production and maintenance processes and functions, through an external service provider by way of a Service Level Agreement. Compiles and manages the IT budget for the company. Procurement and Inventory Management: Ensures the effective management of assets and inventory, and the institution of sound procurement practices and procedures and management thereof: establishes and maintains optimal inventory levels in stores, (except raw materials) ensures recordkeeping and physical security of stock procures products and services within cost, quality and timelines specified by users Ensures effective vendor management by establishing a preferred supplier list, and by compiling and managing vendor contracts in terms of performance and compliance. Reporting and Compliance: Ensures that financial and regulatory reports are prepared, and compiles statutory annual statement in compliance with the Companys Act and general accounting standards (GAAP). Ensures that the company complies with the SA Income Tax and VAT Acts, as well as UK VAT and Australian General Sales Tax, and Customs and Excise Tax. Reports the financial status of the company including variances to the budget on a monthly basis. People Management: Ensures that financial staff is trained, skilled and that their expertise is optimally applied. Ensures that the working environment contributes to improve staff morale and increase productivity. Cost Management Compiles and manages the budget of the Finance Department. Assists with the annual compilation of the company budget. SUPERVISORY RESPONSIBILITIES: Responsible of managing the IT and Stores departments additionally
Qualifications, Experience and Knowledge: Qualified Chartered Accountant. Minimum 8 years experience in a manufacturing environment of which 4 years at managerial level. Sound knowledge of JD Edwards system. Adequate knowledge and experience in handling financial audits.

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