Job Description

Job SummaryAre you a detail-oriented and organized professional with a passion for logistics and operations? This Fleet Administrator position may be perfect for you. In this position your primary responsibility will be providing admin and logistics support and assist with overseeing the administrative and support duties related to the company's fleet vehicles through their entire lifecycle, from leasing/buying, maintenance, running and vehicle disposal. Please see below for more information:Requirements:

• Grade 12
• Minimum 2-3 years of experience in fleet management/administration
• Working in a fast-paced deadline-driven environment
• Code 8 Drivers Licence
• Relevant qualification in the logistics field
• Knowledge of relevant legislations and industry best practices

Responsibilities:

• Collate and inspect Vehicle Inspection Checklists
• Maintain database of company vehicles and issued assets
• Keep driver files and vehicle records up to date
• Organize vehicle inspection records and filing systems
• Ensure records of inspections, repairs, and service history are accurate
• Submit signed Acknowledgement of Debt (AoD) forms to Payroll
• Secure insurance and process accident claims
• Analyze petrol consumption and flag high usage
• Identify cost-saving opportunities and improve efficiency
• Analyze fleet fuel cards for anomalies
• Conduct fleet management induction for new staff
• Manage vehicle repairs and maintenance
• Ensure timely servicing of vehicle maintenance
• Analyze vehicle tracking reports
• Conduct vehicle induction and inspections with new drivers
• Inspect vehicles for issue/transfer
• Dispatch fleet vehicles to sites as needed
• Evaluate tracker reports and escalate findings
• Coordinate with external vendors for maintenance
• Ensure vehicle accident investigations are completed and submitted to HR
• Ensure vehicle and driver licenses are current
• Maintain driver and license database
• Submit accident/incident documentation to third parties
• Complete and submit vehicle accident reports
• Maintain active license and registration database
• Enforce company Vehicle Usage Policy
• Prepare reports and presentations on fleet performance
• Submit monthly/quarterly management reports
• Coordinate Avis vehicle inspections and evaluations

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