Job Description

Administrative Service Manager (HR and Procurement) Menlo Park Pretoria
The primary responsibility of the Administrative Service Manager (Procurements and HR), work from home, it will be a combined role including administrative, services, procurement, and HR to provide professional procurement, events, office management and administrative support services to the project team. You will have responsibility for the effective and efficient administrative management of the office in Pretoria, along with responsibility to plan and execute procurement and events as required, including logistics, travel, and negotiation to ensure value for money.
Human Resource will work with the Operations Manager as part of the Operations Team to support the program’s human resource management processes. The position will provide information and clerical support to the Operations Manager and employees regarding human resources activities, policies, processes, and procedures.
Salary up to R 37000 pm – It is a 6 months contract position starting 1st September 2020 to 15th February 2021
Office Hours 8 to 5pm BUT YOU WORK FROM HOME
 
Duties and Responsibilities as the Admin Manager Procurement
Procurement, Contract and Office Management
Health and Safety Management
Operational/Program Support
Travel/Events Coordination
Reporting
 
Qualifications and experience
Bachelor’s degree qualification in Business Administration, Events Management, or and bachelor’s degree in human resource related field
At least 3-5 years’ experience (5 years preferred) in procurement, office administration and HR
Proficiency in Microsoft Word, Excel, PowerPoint, Outlook; familiarity with mail merges and web searches
Excellent written and oral communication skills in English with ability to interact with diverse groups of people
Broad understanding and knowledge of general office administrative functions
Proven ability to develop and implement workable systems and processes
Knowledge or ability to acquire knowledge relating to labour laws in South Africa and Kenya
Experience with administrative and organizational skills
Demonstrated attention to detail and accuracy
Reliable, able to work independently and maintain confidentiality
High level of inter-personal skills with a flexible and collaborative personal style and the ability to communicate with diverse groups
Duties and Responsibilities Admin, Procurement and HR
Assist with day to day operations of the human resource functions and duties, as outlined in the Program Operations Guidelines
Prepare payroll by providing relevant data (absences, bonus, leaves, etc.) to external provider
Provide clerical and administrative support to the Operations Manager in relation to staff benefit administration and relevant insurance policies
Compile and update employee records (hard and soft copies)
Process documentation relating to personnel activities such as recruitment, training, grievances, performance evaluations
Fully support recruitment activities, ensuring that program, policies, and procedures are complied with in relation to recruitment
Coordinate performance review activities to ensure timely and appropriate completion of reviews on an annual basis
Experience with Compensation Fund and Annual Returns assessments and Injury on Duty admin
Deal with employee requests regarding human resources issues, rules, and regulations
Compile/ follow up on staff leave requests/approvals and maintain online leave system
Properly handle complaints and grievance procedures
Conduct initial orientation to newly hired team members
FROGG Recruitment SA
 

Skills Required