Job Description

Location: Fully Remote, South Africa

SALARY RANGE & BENEFITS: To be discussed in Interview

Purpose of this role:

A U.S.-based outdoor living design and construction company looking for a highly skilled, detail-obsessed Virtual Accounting Specialist to join our team full-time. In this role, you will own the daily financial tracking, job costing, payroll processing, and expense reconciliation for our company. You will be the financial backbone of our operations -- ensuring that every dollar is accounted for and tied to a job or purpose.

Key Responsibilities:

Daily Transaction Reconciliation

- Monitor and categorize all transactions (bank + credit) every day, with zero delay.

Job Costing & Expense Assignment

- Attach all direct expenses to the correct job using

Jobber and QuickBooks Online.

- Investigate and resolve unknown or missing information immediately.

Payroll Coordination

- Track employee hours and subcontractor invoices.- Ensure labor is coded to jobs correctly and processed accurately each week.

Overhead Classification

- Maintain two categories of overhead: Fixed (e.g., rent, software) and Variable (e.g., fuel, marketing). Keep monthly reports up-to-date.

Supplier Credit Account Tracking

- Log supplier purchases and match them to jobs before payments hit the bank.

Vendor & Team Accountability

- Communicate with staff and suppliers to confirm purchase details.

- Escalate unresolved issues to the owner.

Reporting & Accuracy Checks

- Generate weekly and monthly job cost reports, summaries, and cash flow statements.

- Validate accuracy before submission. Collaboration

- Coordinate with our external CPA firm to support tax reconciliation and audits.

Required Skills & Experience:

- Fluent in English

- excellent written and verbal communication

- 3+ years in bookkeeping/accounting/project costing (construction industry preferred)

- Hands-on experience with Jobber and QuickBooks Online

- Strong attention to detail and high accountability- Proficient in Google Sheets/Excel for reporting

- Ability to work independently and investigate missing details quickly

- Experience with cloud-based tools like Expensify, Bill.com, or Dext is a plus

Schedule & Availability:

- Full-time, remote role (Monday-Friday)

- Must be available during U.S. Eastern Daylight Time hours (9:00 AM-5:00 PM EDT)

Performance Expectations (KPIs):

- Daily transaction categorization

- 100%- Job costing accuracy

- perfect categorization and linking

- Payroll timeliness and accuracy

- Weekly financial reports submitted on time

- Escalation of blockers to owner when needed

What You'll Get:

- Long-term role with a growing company

- Direct access to the business owner

- Training and support on our tools and systems

- Competitive pay based on experience

Who You'll Be Working With:

You'll report directly to the Owner, a highly focused, creative problem-solver with a "Challenger" personality type (Culture Index).

He values: - Accuracy, speed, and self-sufficiency - Brief, bottom-line communication Solutions over excuses

- Facts, not fluff The owner works fast and expects high standards. He is not here to micromanage, but he will hold you accountable for results. If you do your job well, you will earn his trust and autonomy.

WORKING HOURS: Flexible- EST time zone. (Working hours are flexible and may be adjusted as business dictates.)

Please note: Interviews will be recorded and shortlisted candidates subjected to the normal employment background checks.

If this sounds like you, please apply!

Please note that normal credit and criminal checks will be done.

Only shortlisted candidates will be contacted.

Job Type: Full-time

Education:

High School (matric) (Required)
Experience:

Accounting related: 2 years (Required)
Language:

English (Required) Spanish (Preferred)
Work Location: Remote

Application Deadline: 2025/05/05