Job Description

Job Purpose

To provide administrative and general support to the department to ensure the seamless implementation and consistent delivery of services provided by the department to all

clients and stakeholders.

Key Performance Areas

Office Administrative Support


Provide administrative support in the gaming office (including responding to e-mails,
mail and telephone)
Allocate and reconcile supplier invoices correctly and resolve all queries Submit expense claims to the Finance department as per company policy and
procedures.
Monitor staff leave as per department norms and company policy. Capturing of staff rostering into the system and distribution and communication of
rostering schedules
Order stationery, paper and other consumables (as per company procedures),
ensuring availability on demand.
Develop a filing system (including records and reports) that enables others in the
department to be able to access required documents
Store confidential documents for safe keeping Troubleshoot and resolve first line queries and issues with guests and other
stakeholders.
Coordinate the flow of paper and electronic documents to the appropriate parties Complete reports / minutes/ presentations / departmental documents and distribute
to relevant parties
Follow through on outstanding issues and action lists from minutes Liaise with travel service providers to co-ordinate travel, car and accommodation
arrangements


Meeting Co-ordination


Send out meeting invitations in advance (within reasonable time period to
accommodate delegates).
Complete and distribute agenda and minutes timeously Book meeting venues according to meeting requirements - number of people,
equipment, times, access to floor, accessibility, refreshments, and time frames.
Co-ordinate required equipment and ensure all in working order e.g. Air Conditioning,
Laptop, Proxima etc.
Arrange catering in line with RSVP's and dietary requirements of the attendees.

Education

Grade 12 Secretarial Diploma is an advantage

Skills and Knowledge



Core & Personal behavioural competencies


Core & Personal behavioural competencies Planning and co-ordination Handling information / following instructions Clerical Administrative functions Problem-Solving Checking / attention to detail Writing formal correspondence Take initiative Customer service orientation Relationship building

Technical / proficiency competencies


Conformance to Internal Standards Sun International Structure and Channels Gaming Procedures Communication skills - written and verbal Computer Literacy (MS Office / Peoplesoft) IFS (Purchase requisitions) Professionalism and Image

Equity

Preference will be given to employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998, SISA internal recruitment policy as well as units employment equity plans.

POPI Statement

Please note that when applying for any position, reference checks will be completed and personal information as defined in the Protection of Personal Information Act 4 of 2013 will be processed. In applying for this position, applicants will be deemed to have consented to such processing as defined in the included Privacy statement. Please also note that if you have not been contacted within 1 month after the closing date of this advertisement, please accept that your application has been unsuccessful.