Job Description

St Peters Girls Prep is an independent, Anglican, Diocesan school. We are known for our innovative approach to education and the warmth of our community. The school seeks educators who are committed to the profession and best practice, who embrace a culture of continual growth and learning and have a deep empathy for children and a passion for teaching and learning.An opportunity exists for an exceptional Executive Assistant to the Headmaster to join the school from the 1 May 2025. This role is key in providing high-level support to the Head of School, managing day-to-day operations and ensuring a well-coordinated, welcoming environment for all.Duties (not an exhaustive list):

• Calendar & Correspondence Management: Oversee the Head's schedule, appointments and manage communications.
• Confidential Information Handling: Maintain professionalism and discretion in managing sensitive information.
• Administrative Support:

• Prepare letters, reports and other documents as needed.
• Proofread and edit for accuracy, consistency and professionalism.
• Organise and maintain confidential records, including meeting notes, both electronically and in print.
• Interview co-ordination & documentation by assisting in organising interviews, drafting contracts and sorting through CVs efficiently.
• Submit weekly Payment Requisitions.
• Meetings & Events Coordination:

• Support event planning, including school functions and special projects.
• Capture key moments at events with photography.
• Creative Communications:

• Collaborate on internal and external communications, producing engaging presentations, newsletters and materials.
• A strong eye for design is essential to enhance visual appeal and ensure professional and captivating layouts.

Required Qualifications and Experience:

• Minimum of 5 years in an Executive Assistant/ Personal Assistant/ Administrative role
• Experience in the education sector would be an advantage
• Proven experience and proficiency in using MS Office Suite
• Marketing experience and creative flair would be an advantage

Candidates should have the following attributes:

• Excellent planning and organisation skills
• Effective communication and multitasking skills
• Discreet, reliable and highly efficient in time management
• Self-motivated, proactive and energetic
• Exceptional interpersonal skills, building positive rapport with colleagues, pupils and parents
• Committed to upholding the St Peter's ethos

St Peter's Prep Schools is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful applicants will be required to complete a full criminal check (and other legally required clearance in accordance with National Registers e.g. Sexual Offences and Child Protection Registers) which must be maintained throughout the period of employment. The appointment of candidates is at St Peters Prep Schools' sole discretion, taking into account factors such as St Peters Prep Schools Employment Equity Policy. An application will not in itself entitle the applicant to an interview or appointment. St Peters Prep Schools, in line with POPIA (the Protection of Personal Information Act), will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

St Peters Schools