Job Description

x4 Governance Support Secretariat - 6 Months

Duties

Organizational and Communication Skills: Additional certifications in governance or project management are a plus. Exceptional organizational skills to manage meetings, agendas, and documentation, along with written and verbal communication and ability to prepare reports and communicate effectively with stakeholders. Attention to Detail and Compliance Knowledge: High attention to detail in recording minutes, tracking action items, and maintaining compliance with relevant laws, regulations, and governance policies. Providing logistical and administrative support to governance bodies such as boards, committees, and senior management. Coordinating and preparing agendas for meetings, ensuring all necessary documents are included and distributed in advance. Organizing and scheduling meetings, ensuring quorum, and managing virtual or in-person arrangements. Recording and distributing accurate minutes and action items from meetings, tracking follow-ups, and ensuring timely reporting. Ensuring governance activities comply with relevant laws, policies, and regulations, and providing necessary reports for review. Assisting in the development and review of governance policies, frameworks, and procedures. Acting as a point of contact between the governance body and internal or external stakeholders, facilitating communication. Supporting the identification and management of governance-related risks, including escalating issues to the appropriate body. Maintaining records of decisions, agreements, and key governance-related documents for transparency and audit purposes. Assisting in the onboarding and training of new members of governance bodies and keeping them updated on governance best practices and regulations. Tracking and reporting on the performance of governance bodies and ensuring continuous improvement. Providing information, analysis, and recommendations to support decision-making processes within governance structures.

Qualifications & Experience

Must have a minimum NQF Level 7 qualification in business administration or law or governance or public policy, or a related field. Proven experience of 3-5 years in a similar role
Job Type: Temporary
Contract length: 4 months

Education:

Bachelors (Required)
Experience:

Governance Support: 5 years (Required)
Work Location: In person

Application Deadline: 2025/02/27