Job Description

MAIN PURPOSE OF JOB: The Group Financial Manager: Treasury; Compliance and Assurance will be responsible for all facets of company transactional finance, including accounting, budgeting, allocation and planning through prudent financial practices, monitoring, and enforcing compliance with finance-related and other laws, procedures and regulations such as tax filing and financial reporting, for the Group/Sub Saharan Africa. The incumbent would be expected to ensure the various Group entities financial records are up to date, accurate and compliant with relevant legislation and Group requirements and meets the standards and principles of international best practices. This role is to provide an independent service to all affiliates within the Sub-Saharan Africa group that is in line with the overall strategic financial objectives. The role thus requires a direct interface with the Finance Business Partners / Financial Controllers of the relevant business operations and third parties. The Group Financial Manager: Treasury; Compliance and Assurance will play a significant role in orchestrating the establishment, continued success and governance of the Group's Finance Shared Services. Scope of Job (basic job function): INDEPENDENCE (FINANCIAL FOCUS) Accounting: Focus on all daily and month-end accounting procedures for the financial results, including Profit and Loss activity (management fees, fee splits, gross-up entries, reclassifications, etc.) and balance sheet activity (deferrals, accruals, depreciations, etc.). Detailed processing and management for (where applicable): Trade Accounts Receivable and related provisions and accruals, Trade Accounts Payable and related provisions and accruals, and purchase price variance accounts, realised and unrealised forex gains/losses Cashbook and related Forex gains/losses Treasury, Cashflow and Payment management and related Forex gains/losses. Responsibility lies with the applicable Department but eventual responsibility for overall completeness and accuracy of all figures included in the respective entitys accounts lies with the Group Financial Manager. Ensure financial integrity of financial information under their control. Ensure timeous completion of monthly, quarterly, and annual reporting requirements as per head office deadlines, which include but are not limited to: Submission of accurate and timely Income Statement, Balance Sheet, and Cash Flow uploads in BFC for relevant entities. Submission of accurate financial reports (including budget and variance) and schedules as required, including monthly management reports, cash flow, inter-divisional and inter-group revenue, and charges Review and assist the intercompany balances, transactions and reporting and resolving of reconciling items on a monthly basis. All other relevant monthly statutory reporting, etc. Review of monthly balance sheet reconciliations falling within treasury and cashflow management, including Sub-Module to General Ledger reconciliations and review of Sub-Module ageing. Ensure the timeous and accurate preparation monthly balance sheet reconciliations for income tax accounts. Ensure proper fixed asset management within the Group companies. Ensure the Companies fixed asset registers are accurate and kept current at all times. Ensure adherence to internal controls regarding fixed assets including but not limited to additions, transfers and disposals. Compliance, Company Secretarial and Statutory: Preparation of Statutory Annual Financial Statements for each of the legal Africa Sub-Saharan entities, including supporting the Head of Shared Services SSA and the Group CFO SSA in respect of adherence to IFRS, reporting standards and calculations and computations required for disclosure compliance. Manage and ensure IFRS compliance and legal compliance (relevant acts including but not limited to Companies Act, Income Tax Act and other Tax Acts, Securities Exchange Act, Consumer Protection Act, POPIA). Ensure calculation and reconciliation to accounting records of statutory taxations and levies (employee tax, tax assets register, monthly taxes, levies and contributions). Ensure statutory and other returns (monthly taxes, levies and contributions) are submitted and paid, incl. Skills and Training levies, health and social securities, Employee taxes, Value-Added Tax, Income Tax; etc. Monitor, critically evaluate, and advise on the relevant accounting standards, regulations, conceptual and financial reporting frameworks relevant to the Business Units. Ensure compliance to CIPC and all other company secretarial requirements and submissions within the Sub-Saharan Africa region. Ensure the Companys assets is adequately insured at all times. Assist and submission, where required, of insurance claims for Group companies. Assist in compilation of detail data for timeous submission of annual insurance declarations. Assist and ensure accurate compilation of BBBEE data and requirements for submission to other and accreditation institutions. Audit and Assurance: Advise the Head of Shared Services SSA and the Group CFO on, and effectively communicate to the relevant stakeholders, the role and scope of audit and assurance engagements, both internal and external. Provide leadership to the Business Units with respect to regulatory, legal, professional, and ethical standards, both relating to audit and assurance engagements as well as all commercial activity. Support the Head of Shared Services SSA and Group CFO SSA on planning and preparation for the external audit and assurance engagements. Assist and prepare of complete, accurate and timeous Annual Financial Statements within the set deadlines for all the legal entities within the Group. Where required, provide manage or self-perform effective internal audit, and assurance activities. Review external audit and assurance findings and report on the findings of any internal audit and assurance activities. Having regard to external and/or internal audit and assurance reports, provide guidance and input to the Business Units, Management, the Head of Shared Services SSA and the Group CFO SSA on required remedial actions required to achieve efficient and effective operations. Treasury and Payment management: Cash flow monitored and managed daily to ensure sufficient funds are available to pay creditors within agreed payment periods. Prepare and present a 4 8 week rolling Cash Flow forecast to management on a daily/weekly cycle Monitor bank balances against facilities on a daily basis and ensure that any transfers required to balance available funds and/or provide liquidity for expected payments and /or sweeping of accounts is expedited timeously. Execute foreign exchange contracts in line with the Group Company Policy and ensure details are summarised and recorded on standing cash flow forecasts. Responsible for daily update of foreign exchange rates on the operating system and revaluations on a monthly basis, incl. marked-to-market adjustments. Ensure that all months end foreign balances are converted to local currency and forex gains and losses are properly accounted for in the GL. Ensure that all foreign currency hedging instruments are marked to market local currency each month end and that the realised/unrealised forex gains and losses relating to hedging activities are completely and accurately recorded in the books of account. Responsible for the preparation of documentation required for SARB approvals for foreign term loans and manage the interest redemption payments. Validate necessary supporting documentation whether in line with the Exchange control regulations and ensure the necessary SARB approvals are obtained. Manage all miscellaneous local and foreign transactions outside of the Accounts Payable process Ensure all foreign exchange and local payments have been approved as per the Groups delegation of Authority policy. Assist and ensure accurate compilation of required information in reviewing of any funding facilities incl. bank facilities PROCESS: Establish and lead standard operating procedures that is aligned across the group. Evaluate current methods and processes. Advise, discuss, and report on process development. Support, lead and train any applicable subordinates and others in the implementation of new methods; procedures and/or systems. Design, implement and monitor policies, procedures, and processes for the Financial Shared Services Department, in compliance with the group financial strategy. Support Finance Business Partners with the implementation and development of measures to track, evaluate and report on business performance compared to expectations, forecasts, historical information, and budgets. CUSTOMER: The Group affiliates are the customers and therefore it is essential to define needs and expectations to deliver the appropriate service. Building key relationships with Business Unit Partners and Head of Departments to ensure adequate provision and communication of services and service level feedback. Build and maintain a good relationship with Company Vendors, Bank institutions and auditors where applicable. Provide insightful information and interpretations to Finance Business Partners Assist the Finance Business Partners with research, preparation and presentation of information to the business as requested e.g., financial models, scenarios etc. Ensure adequate provision and communication between divisions, financial and non-financial, in respect of intercompany transactions and charges, both regional and international and the resolution of mismatches between subsidiaries. Provide insightful information and expectations to senior executives via Finance Business Partners to assist in long-term and short-term decision making Provide insight on spending trends, cost-savings initiatives, and margin opportunities PEOPLE: Manage their subordinates, where applicable, in the transactional Shared Services Team in such a way that they are motivated, energised and empowered. Motivate subordinates, where applicable and more junior personnel in the Shared Services Team to be assertive in moving form order takers to value added partners in a Shared Service Centre Communicate concepts in a manner that solicits support, buy-in and understanding Promote and drive ethical business standards and practices as per the Groups vision. Monitor, mentor and align performance standards and levels of the shared services team o Interaction with in-country personnel promoting good working and cooperative relationships (incl. periodical visits to subsidiaries, where required) Have excellent interpersonal skills, meticulous attention to detail with the ability to build strong relationships and communicate effectively in order to explain financial concepts. Have excellent commercial acumen, along with good analytical skills required for this role
QUALIFICATIONS & EXPERIENCE: B. Com Hons in Accounting or CA (SA). Solid experience working in a production and fast-paced environment. Experience working with teams from diverse cultures and in complex organisational structures. Experience in company statutory compliance. Exposure to Sub-Saharan Africa accounting and business environments. Experience in multiple ERP environments (SAP and Syspro) Advantageous Remaining open to new challenges and taking initiative. Accuracy and proven attention to detail. Strong analytical skills. Productive mindset. Maintain high standards, good work ethics and integrity. Ability to collaborate effectively at all levels and functions. Strong client-service orientation. Proven ability to manage projects to successful completion, multi-task, and work within tight deadlines. Sound business acumen; strategic skills; common sense.

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