Job Description

JLL empowers you to shape a brighter way.Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.Responsibilities listed below are site dependent. It is expected that a GRH will work across the relevant functions interchangeably on a roster basis which will be communicated upon appointment and based on service level agreements for the location. Responsibilities may include (but are not limited to):Meeting Room and Client Suite Management

• Professional, well-groomed, and well-trained staff available to meet, greet and guide colleagues and clients to the respective meeting location. Visitor and client experience shall be professional, warm and genuine
• Ensure all meeting rooms are kept clean, tidy are ready for use ensure highest level of cleaning standards. Pre- checks to be conducted before every meeting including equipment and AV/ VC checks
• Set up and reset of internal and external meeting rooms, training rooms or conference rooms. Manage rooms to be set up appropriately according to individual booking and equipment requests. Rooms should be reset as appropriate in line with daily booking schedules
• Issue Resolution- resolve simple AV/ VC, collaboration tools or other meeting and conference room related equipment issues
• Support and manage the meeting room booking system, which includes booking all forward and same day reservations, cancellations and / or amendments to bookings as per client requests (site depending) ensuring frequent communication with end user on their booking
• Manage catering requests, AV or VC, room equipment, any special requirements etcxe2x80xa6 liaise with FM team/ catering/ security/ any other vendors as appropriate to ensure all requests are fulfilled accordingly
• Ensure meeting room booking system is up to date- details for rooms are correct, assist with any booking inquiries and liaise with supporting teams if necessary
• Manage meeting room inventory checks
• All meeting rooms consumables, including F&B, should be refilled and reset after each meeting where appropriate
• Obtain all external attendee names of visitors and prepare a daily visitor arrival list for the next working day
• Encourage and nudge appropriate booking behavior and provide utilization reporting including block booking, no shows etcxe2x80xa6
• Conduct regular visual checks on meeting room usage (vacant or in use) to support ad hoc analysis of bookings vs utilisation

Hospitality and Events Management

• Manage and follow up on the event set up / run down on the respective floor, ensuring everything is in order including technology assistance and all teams involved are prepped for required activities
• Assist with coordination of events: supervise the set-up / dismantling of event venues, perform risk assessments. Liaise with necessary teams (security, housekeeping etcxe2x80xa6) as necessary to ensure a consistent level of service
• Provide food and beverage service for external/ client suite meetings or events. Manage with Hospitality lead and coordinate with vendors if necessary for large catering functions, fine dining, any special requests etcxe2x80xa6
• Supervise and be present throughout event
• Assist with any ad hoc requirements or request related to functions and events
• Assist with communications to promote, confirm attendances, create name badges etcxe2x80xa6
• Assist with any other internal events lead by business as requested
• Provide team briefs for wider workplace team on upcoming events, conferences, client suite events to ensure up to ensure all teams are aware of activities

Reception and Visitor Management

• Always deliver 5* customer service with a professional and presentable appearance
• Meet and greet all staff, customers and visitors professionally and cheerfully
• Ensure reception desks, waiting areas and internal meeting rooms are maintained to highest standards of tidiness and cleanliness as outlined in any operational KPIs
• Serve as an information source for staff and customers- assist and advise with any inquiries on building facilities, meeting room locations, special events, surrounding amenities as appropriate
• Be approachable and interact with guests and members of staff of all levels in a professional and friendly manner
• Manage all visitor categories in line with security protocol
• Inform hosts of the arrival of their guests or escort to host/ meeting room (in line with security practices)
• Monitor waiting areas to ensure visitors are collected/attended to in a timely fashion, interacting as appropriate
• Issue and control visitor security passes; Liaise and interact with security to guarantee a safe working environment for all visitors and staff
• Proactive premises inspections, proactively raise work orders for surrounding areas to report any maintenance issues, cleanliness issues or system faults where necessary
• To be customer focused at all times, by being visible at the reception desks and developing relationships with staff and customers
• Suggest ideas for developing and evolving the reception services and assist in implementing these ideas
• Regularly monitor customer feedback and produce an appropriate action plan based on the results
• Welcome new joiners and provide in person or virtual orientation tours/ supporting documentation and media
• Brief visitors on arrival on fire evacuation procedures- emergency exits, evacuation routes and assembly points

Pantry and Utility Management

• Ensure high end user satisfaction for all pantry and social hub services. All pantry consumables shall be of good quality and appropriate selection is provided
• Ensure sufficient supply of pantry consumables for day to day operations- replenish/ order stock if necessary
• Ensure stationery cabinets and first aid boxes are replenished with consumables
• Proactively check the pantry and social hub areas are kept clean, hygienic, orderly and dry always. Raise work orders for identified issues
• Report/ replace lack of stock in centralised utility room supplies of stationery & printer toner

Other responsibilities include (but not limited to):

• Always ensure seamless communication with community hosts/ FM teams to ensure an efficient and consistent level of service is achieved
• Manage telephone enquiry services (internally & externally) also known as switchboard services
• Support the desk management system in the role of concierge (super user) for a specified zone / sites
• Welcome new joiners and provide in person or virtual orientation tours/ supporting documentation and media
• Ensure full statutory and operational compliance is achieved in line with contract KPIs
• Be aware of changing needs of customers and adjust the service accordingly in line with global standards
• Ensure compliance with H&S processes and procedures, including internal and external audits
• Ensure that all agreed service objectives are met in line with client expectations
• Provide admin and financial support as and when required
• Provide an excellent standard of client service
• Any other reasonable requests

Users Satisfaction Survey

• Prompt reporting, client and internal
• Good standing of look and feel for all sites
• Safety & risk compliance
• Cleanliness and availability of meeting rooms, collaboration, and restaurant spaces
• Achieve Operational Saving Targets, Energy Savings targets for the sites under responsibility
• Structured and regular feedback to Cluster Lead on the progress of key issues
• Implementation of Best Practices

Location:On-site Johannesburg, ZAFJob Tags:HiringIf this job description resonates with you, we encourage you to apply, even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our .For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy .Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may contact us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our page
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