Job Description

FORMAL EDUCATION:
- Grade 12
- Relevant diploma/ degree (Business Administration)

EXPERIENCE:
- 2-4 years of administrative experience in a large corporate
- Excellent verbal and written communication skills
- Computer literacy

ADDITIONAL REQUIREMENTS:
- Office-based role in Midrand
- Own travel to Midrand

PERSONAL ATTRIBUTES:
- We are looking for an individual that demonstrates the following qualities:
- Very detail orientated
- Hard working
- Excellent customer relationships
- Good problem-solving abilities
- Very punctual
- Good communication skills
- Ability to handle stress
- Multilingual in various African languages

RESPONSIBILITIES:
- Compiling quotations for clients & assisting with compiling tenders.
- Handling client queries regarding the services rendered/to be rendered, quotations or invoices.
- Conducting Verification Checks/Background Screening for clients (Accredited with MIE) & Booking Candidates for Psychometric/Competency Assessments (Junior to Executive Levels) for Clients.
- Assisting with compiling monthly forecasts.
- Coordinating maintenance for office equipment.
- Conducting an asset audit on a monthly basis.
- Ordering stationary for the division.
- Assisting the Finance department with debt collection.
- Arranging travel & accommodation requests for staff.
- Maintaining general office files, including vendor files, and other files related to the divisions operations.
- Capturing candidate & client info into our database. (Keeping the database updated- Via MS Access)
- Billing & requesting Invoices for Clients.
- Managing the utilization of internal resources
- Manages travelling costs
- Ensuring accurate and timely record keeping of clients payments and invoicing
- Ensures that accurate, timely quotes, and proposals are sent to clients across all accounts
- Ensures that all admin staff customer communications (telephonic, e-mails & face-to-face) are conducted in a professional, quality-conscious, well-timed, and respectful manner
- Manages the outsourcing budget

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