Job Description

Closing Date 2024/10/25
Reference Number LAN241018-4
Job Title Head: People & Culture Admin & Operations
Division People and Culture
Unit HR Administration & Ops
Job Type Classification Permanent
Location - Country South Africa
Location - Province Gauteng
Location - Town / City Centurion
Job Advert SummaryTo manage the People and Culture Administration and Operations team. Ensure that payroll related risks are mitigated for People and Culture. Employee files (both electronic and hard copy) are secured to ensure that the Organisational Management on People and Culture SAP system enables People and Culture support to the People and Culture business by providing payroll related reports, employee and payroll data.Responsible for the effective and efficient management of the end to end process for payroll; timeous and correct payments to employees and any third party payments for the Land Bank and Land Bank Insurance.
Key Performance Areas1. Develop and Implement People and Culture Administration and Operations standards

• Analyses the Land Bank strategy, Land Bank Insurance strategy and People & Culture strategy to determine the future trends, strategic direction and legal implications with respect to People and Culture Administration and Operations
• Develop and manage the implementation of People and Culture administration processes to ensure operational efficiency
• Conducts research to determine the following:
• Needs of the Bank in terms of operational efficiency
• Gap analysis;
• Best practice in payroll and People and Culture administration
• Possible changes in payroll processes and procedures

2. Manages optimisation of People and Culture SAP System

• Co-ordinates and facilitates the People and Culture administrative processes
• Manage the implementation of salaries, bonuses, benefits in accordance to the prescribed processes and procedures
• Manages and engage/liaise with the IT team in the configuration on the SAP system to meet business requirements while ensuring compliance to statutory and other legal requirements
• Oversees and manage, the implementation of Land Bank remuneration and benefits policies e.g. salary scales, travel allowances as it pertains to the SAP system configuration

3. Compliance and Governance of Procedures and Processes

• Responsible to develop, implement and maintain appropriate processes, procedures and controls within the People and Culture Administration and operations area to ensure compliance that will result in an unqualified audit.
• Monitors, evaluates and improves workflow processes and systems to ensure optimal delivery of service and efficiencies
• Provides input into any policy and procedure amendments working in collaboration within relevant divisions.
• Ensure that the policies comply with legislation

4. Manages Record Keeping Management and Archiving

• Manages the implementation of an effective People and Culture Filing and recordkeeping system for the Land Bank in line with all policies, procedures and legal requirements.
• Manages the amendments and additions to the archiving system and overall admin procedures in archives to ensure that its updated quarterly.
• Oversees the filing of electronic correspondence to the e-records files within area of responsibility.
• Oversees the safekeeping and control of all staff related documentation to ensure accessibility at all times by authorized personnel - on-site and off-site.

5. Management and processing for payroll for Land Bank and Land Bank Insurance

• Oversees, supervises and manage the payrolls for the Land Bank and Land Bank Insurance
• Checks payroll reports and signs off the payroll data for accuracy and process payments on a monthly basis
• Checks and signs-off input data monthly for correctness.
• Checks payroll variance report for accuracy, actions incorrect variances and signs off the report before payment

6. Departmental and People ManagementPerformance Management

• Manage Payroll team performance
• Analyse the business plan to determine the applicable deliverables and targets

Capacity Planning

• Determine the human resource requirements, in accordance with the expected deliverables and current capacity
• Secure the human capital requirements to ensure that deliverables will be met in accordance with the expected targets

Preferred Minimum Education and Experience

• B Degree or National Diploma in Human Resources Management
• 5 to 8 years Managerial experience in Payroll and People and Culture Administration/ People and Culture Operations functions

Critical Competencies * Legislation

• Policy and Procedure
• Financial accounting principles
• Tax legislation
• Payroll systems

Additional Requirements * Knowledge of the Business Environment

• Knowledge of the Land Bank Act and related Insurance governance or legislation
• Knowledge of PFMA
• Knowledge Corporate Governance
• Knowledge of Pension Fund Act
• Knowledge of Medical Aid Scheme regulations/legislation

Land Bank