Job Description

Direct Reporting Line:
Campus HeadIIE MSA, since April 2019 we are part of The Independent Institution of Education (The IIE), a leader in the higher education sphere. The IIE is internationally recognised by the British Accreditation Council. IIE MSA, located on a 100-hectare campus in Ruimsig, Johannesburg, in the province of Gauteng. In addition to domestic (South African) students, IIE MSA is home to a diverse of cultures of students from 50 African countries.The IIE MSA Ruimsig Campus in Roodepoort has a vacancy for a Head: Finance.Duties and Responsibilities:Business Partnering Across the Campus

• Plans and manages the finance approach on campus specifically the budget as aligned to the overall campus plan.
• Supports the overall budgeting process across the campus.
• Tracks and monitors the budget throughout the year.
• Monthly analysis of variances. Preparing variance analysis for campus Senior Management Team so comment can be provided.
• Reviews expenditure and costs and suggests remedial actions to achieve EBIT (Earnings Before Interest & Tax).
• Forecasts outcomes for year end EBIT and proposes plans in order to achieve the amount or reallocate to business critical area.
• Works with campus Senior Management Team to review expenditure and advise on approaches to achieve EBIT.
• Manages the budget preparation process as per the national guidelines.
• Tracks and communicates the budget to stakeholders monthly.

Management of Internal Controls

• Implements, monitors and enforces the internal control environment across the campus.
• Reviews internal controls, identifies risk and makes amendments and recommendations.
• Manages the asset register and updates in the event of movements and changes.
• Conducts monthly audit of assets across the campus including working with IT and Facilities for tagging of assets.
• Monitors the compliance to registration process including documentation, process adherence and accuracy.
• Reviews, handles and resolves audit findings.
• Updates and reconciles Fixed Asset register Reconciliations - gives the new asset numbers to the relevant departments to ensure asset are tagged - weekly / monthly.

Debtors Management

• Drives the achievement of monthly targets for the collection.
• Tracks and analyses daily performance of the team.
• Co-ordinates the correct allocation of bank statements to student accounts.
• Checks that payment plans on student accounts are all loaded correctly.
• Co-ordinates that all adjustments and refunds are captured as well correct supporting documentation is obtained.
• Checks that banking is balanced and completed on at least twice a week and all ensures relevant policies and procedures are adhered to.
• Co-ordinates and oversees the process whereby monthly student statements are emailed and communicated within the specified timelines.
• Oversees the debt collection process to meet the specified debt collection requirements.
• Reconciles student bursaries and any necessary adjustments to individual student accounts.
• Review credit balance report to ensure that correct processing against unit accounts and compliance with regulatory requirements.

Creditors Management

• Verifies and reconciles purchase orders and invoices.
• Captures invoices and payment of invoices to creditors accounts.
• Substantiates individual transactions prior to settlement of those invoices.
• Makes weekly / monthly payment of creditors.
• Manages and balances procurement card on campus continuously.
• Prepares ongoing procurement card reconciliations
• Captures all new suppliers onto system.
• Reconciles supplier accounts to creditors ledger.

Student Administration

• Oversees the administration process related to cancellations, deregistration's and appeals of student contracts continuously. This includes weekly participation on relevant committee.
• Manages campus administration for registration process.

Billing and Reporting

• Balances loan and sweeping accounts weekly.
• Captures bank statements daily and sends bank reconciliations out monthly.
• Loads and reconciles salary and lecturer journals - monthly and investigates variances where applicable.
• Processes and balances monthly General Ledger reconciliation - up to Trial Balance.
• Oversees the updates of the credit balance report - monthly.
• Provides weekly cash flow and Capex report.
• Checks and clears all debit balances from vendor accounts - monthly.
• Raises accruals for expenses not yet received - monthly.
• Assists in the drawing up of the yearly budget - normally twice a year.
• Manages dual reporting responsibilities of all of the above to both National and campus Senior Management Team.
• Reports on results as part of the campus Senior Management Team.

Finance Team Management

• Manages Credit Controllers to achieve monthly financial targets and ensures operational effectiveness.
• Oversees campus finance team to ensure smooth functioning of student administration for the campus.
• Ensures that finance and operations work together to ensure best student customer service is achieved.
• Develops, trains and manages performance for the team to ensure optimal performance.

Competencies required:

• Problem Solving
• Time Management
• Analytical
• Supervising
• Computer
• Communication

Minimum Qualification:

• Advanced Diploma / Bachelors Degree (NQF Level 7) in Accounting or Financial Management

Minimum Experience:

• Minimum of 3 - 5 years Financial experience running a finance department up to Trial Balance. 2 years Management Experience. Higher Education environment preferable.

Working Hours:

• Monday to Friday : 08:00 -17:00
• Alternate Saturdays as required.

Salary:

• Competitive salary commensurate with experience.

Benefits:

• Lifelong learning opportunities through LinkedIn Learning subscriptions.
• Staff and family discounts on educational programs within our brand portfolio.
• Incentive bonus structure based on performance and achievement of goals.
• Provident fund contributions, including Death & Funeral Cover, to support your financial well-being and future planning.
• Birthday vouchers to celebrate your special day.
• Competitive annual leave allowance for well-deserved time off and rejuvenation.

Application Response:

• Due to the high volume of CVs received, please note that personal contact with all applicants may not be feasible. Only candidates whose qualifications and skills closely align with the position requirements will be contacted for interviews.

Technical Support:

• Should you experience technical difficulties applying for the position, kindly use the following URL for further assistance:

The IIE's MSA is an Equal Opportunity Employer. However, preference may be given to previously underrepresented groups in accordance with the South African Employment Equity Act.

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