Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.Duties and responsibilities:

• Ensure cleanliness and orderliness appearance of the entire residences.
• Manage workflow, train cleaning team, an all-care colour coding system, creating and managing team schedules.
• Report to Senior Housekeeping manager incorporated with evaluating performance and providing feedback.
• Ensure that the residences runs smoothly and in accordance with UFS regulations.
• Supervise and coordinate related hygiene activities, manage cleaning staff and ensure that students and conference guests receive quality service.
• Organize storerooms for chemicals and cleaning equipment.
• Assist in developing and implementing housekeeping systems and procedures with the senior housekeeping manager
• Execute daily inspection of all residence public areas, bathrooms, kitchens and study areas.
• Brief the cleaning team daily.
• Prepare for conferences by ensuring that beds are made, rooms are clean and issuing of linen.
• Manage and count linen when issuing and sending it to laundry.

Maintenance Duties

• Do inspection and evaluate the physical condition of facilities to determine the type of work required.
• Report malfunctions at the residences.
• Make follow-ups on maintenance that needs to be done.
• Receive and issue out toilet papers and keep records.
• Supervise handyman and grounds men.
• Oversee safety in the residence and serve as a departmental OHS representative.
• Execute administrative duties, including collection of inventory forms, copies of job cards.
• Provide weekly and monthly reports on maintenance, housekeeping and OHS of residences.
• Monitor general state of the physical building and report major problems.
• Receive and issue toilet papers to students residing in the residences.

Inherent Job requirements:

• Grade 12.
• A minimum of two (2) years relevant experience relating to the duties and responsibilities.

Recommendations:

• Computer Literacy.
• Knowledge of the cleaning industry environment.
• Knowledge of Hospitality and Cleaning industry environment.
• Knowledge of colour coding.

CompetenciesKey Competencies Required:

• Results-oriented:

- The ability to cope with a frequently changing environment and to adapt to evolving situations.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking:

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to plan work and to follow plans.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.
- Proficient in using MS Office.

• Leading:

- The ability to lead, take charge of situations, and offer opinions and directions to others.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions:

- The ability to be sensitive and understanding to the needs and feelings of others.
- The ability to interact with others and establish personal connections with people.Requited documentsPlease ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).
• A copy of your drivers license (if applicable).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 January 2025 or as soon as possible.Closing date:
30 October 2024.Salary:
The annual remuneration package, including benefits, is R 365, 979.80 - R 459,263.33 per annum, depending on the budget available for the position, relevant work experience and qualifications.Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.Enquiries:
For enquiries, please feel free to contact or email or . Additionally, kindly contact / / / / for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available atThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.The UFS will only consider applications of candidates who meet all the inherent requirements of the position.Additional Information

University of the Free State