Job Description

Purpose of the roleTo provide essential administrative support within the Human Resources Department, ensuring accurate employee record management, recruitment assistance, and compliance with company policies. Additionally, the role supports all departments in the Centurion Store and Warehouse by offering administrative services that contribute to smooth operations and coordination.Responsibilities:Recruitment & SelectionPosting job advertisements (Internal and External).Screening resumes and applications (Direct Hire).Scheduling interviews: Coordinating with hiring managers.Administering MIE verification checks and references.Send out communication to successful and unsuccessful candidates.OnboardingPreparing offer letters and employment contracts.Liaise with IT to prepare necessary equipment.Ensuring new employees complete necessary paperwork.Coordinate integration with the relevant HRBPs , Managers and Head Office.TerminationPrepare and send termination forms.Ensure all termination documents are received and filed.Schedule exit interview (on request).Filing & Record KeepingCreate personal filesMaintaining accurate and up-to-date employee recordsPayroll & BenefitsPrepare payroll data for approval by the Area HR Business PartnerTimeously attend to payroll queries from team and Payroll DepartmentMonitor leave balances and manage leave applications.Maintain a leave application processing time of 2 days.Training & DevelopmentCoordinate internal and external training for staff.Compile HR and Training reportsCollate training registers and input information onto employee profiles.Tracking employee participation in trainingTrack and report training hours for compliance.Source training quotations on request.Compliance & ReportingEnsure IOD forms are fully completed and submitted.Liaise with the Compensation Fund Department of Labour.Track all submitted queries and report timeously.Coordinate Employment Equity meetings and training.Maintain up-to-date HR records and ensure 100% compliance with legal requirements.Uniform & Work Asset AdministrationRequest uniform orders for new joiners and upgrades.Request IT equipment from IT Department after confirmation of offer.Accurate record of uniform issued and monthly inventory checks of uniform.Report malfunctioning work assets and returns to IT to be uplifted.Ensure accurate record keeping of uniform and work assets.Ad Hoc Admin Not Limited ToAssisting with special HR projects.Assisting in Managing timelines, budgets, and resources for projects.Assisting with internal or external audits of HR practices and records.Gathering and organizing documentation required for audits.Coordinating volunteer activities, charity events, or other CSR initiatives.Minute taking during meetings.RequirementsThe successful candidate should have the following skills, experience and attributes:Must have Matric qualification or equivalentHR related Post Matric qualification is an advantagePrevious retail experience will be an advantageAttention to detail and ability to use own initiativeConfidentialityExcellent interpersonal relationsA team builder and a team playerExcellent customer serviceSelf-confidence, hardworking and lives by exampleProblem solver

Leroy Merlin