Job Description

Purpose of Position

• To assist the HR Manager and CEO in providing a comprehensive HR administration service.
• To build and maintain a good working relationship with stakeholders and employees to enhance a healthy employment relationship by acting as a primary contact for all employees to the Human Resources Department.
• To provide an effective Human Resources administration for the organisation
• To co-ordinate HR recruitment process
• To ensure accurate HR records on all employees.
• To provide HR reports as required

Main ResponsibilitiesPolicies and Procedures:

• Update and maintain the HR manual.
• Develop, implement and manager HR documents, including policies, procedures and forms.

Recruitment and Selection:

• Oversee the recruitment process from job advertisements to interview facilitation.

On-boarding and Induction:

• Administer the onboarding process, including contract signing, offer letters, and pre-employment checks.
• Conduct induction sessions for new and existing employees to clarify responsibilities.
• Schedule and coordinate probation review meetings with employees and managers.

Personnel Files:

• Maintain the employee database and HR records, ensuring accurate staff details, contract amendments, and supporting documents.

Leave Management:

• Monitor employee compliance wutg the leave policy and report non-compliance to the GM.
• Compile and present monthly leave reports to management.

Labour Relations

• Address employee inquiries and provide management consultations.
• Manage workplace misconduct by:
• Facilitating internal disciplinary hearings and corrective counseling.
• Issuing disciplinary notices and documenting outcomes.
• Act as a liaison between management and employees.

Staff Engagement:

• Foster a positive company culture through engagement and wellness initiatives, including newsletters, uniforms, birthdays, team-building events, corporate gifts, and social responsibility programs.
• Conduct HR surveys to enhance employee engagement and report findings to management.

Time and Attendance:

• Serve as the primary contact and system administrator for time and attendance queries.
• Ensure full implementation and management of the biometric system.

Training and Skills Development

• Facilitate HR inductions and awareness training.
• Maintain and update the training matrix to identify skills development needs.
• Implement training programs and development plans, ensuring follow-ups as needed
• Prepare and submit BEE, SDL, and WSP/ATR documentation

Performance management:

• Facilitate performance evaluations meetings.
• Oversee performance management processes using Sage300.

Additional Duties:

• Prepare, submit, and monitor payment requisitions a for department purchases
• Perform any other duties as assigned by the line manager.

Qualifications & experience:

• Human Resource Management or relevant degree/diploma
• Proven 1 year (minimum) experience in Industrial Relations
• Proven experience in writing documents (policies and procedures)
• Proven experience in working with SAGE
• Computer literacy (any HR software, Microsoft Office)

Knowledge and skills:

• Basic knowledge of the labour laws
• Good administrative skills
• Ability to maintain high levels of confidentiality
• Interpersonal skills with good communication skills (verbal and written)

Special Categories

• Flexibility to work outside hours where required to meet implementation deadlines.
• Ability to work under pressure and adhere to deadlines.

• No criminal record.
• Clear credit standing.

• Tact and diplomacy
• Negotiation skills
• Conflict management skills
• Organizational skills, be able to prioritize
• Ability to work under minimal supervision

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