Job Description

A new opportunity has become available for an HR Administrator. The HR Administrator plays an important supportive and administrative HR role for the HR and Store Operations teams. The successful applicant will need to be thorough, with excellent attention to detail, and must possess well-developed organizational skills. The position will require the ability to work under pressure to meet specific deadlines and to smoothly and efficiently deal with numerous issues. Time management skills and the ability to cope with pressure will be essential. The successful applicant for this position will also need to be reliable and persistent, and be able to work independently and with initiative, as he/she will be fully responsible for organizing and administering all aspects of various people issues and projects that arise. This candidate must deal with confidential information with utmost discretion and meet high standards of integrity Applicants will also need to be flexible and willing to handle a variety of tasks to assist their HR and Operations team members.
Qualifications

• Grade 12 Certificate.
• Preferably an administrative qualification (2 years) alternatively a qualification in HR.

Knowledge, Skills and Experience

• 2 years experience performing an administrative or supportive role within a department is essential. (It will be advantageous if this experience was gained within Human Resources)
• Practical exposure to the relevant legislation within the HR Field advantageous
• Fluent in English (Written and Verbal).
• Xhosa and Zulu/or any other African language verbal ability (advantageous)
• Excellent Communication skills.
• Excellent Administration Skills
• A strong logical thinking and analytical ability.
• Has a high energy level and is performance-driven.
• Proficiency in the latest Microsoft packages (Word, Excel, and PowerPoint & Outlook) and

Google Suite are an important requirement. * Excellent planning, organizing and time management skills.

• Ability to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances.
• Ability to multi-task and to deal with complexities, use initiative to solve problems.
• Ability to work independently, as well as be a team player.
• Must be service orientated

Key Responsibilities

• Administer the process for new employees i.e. contracts, appointment letters and process pre-employment checks.
• Administer the probation and in-training removal process as per company policy and procedures
• Accurately process all personnel changes i.e. designation changes, transfers, salary increases, promotions etc
• Conduct verbal and written confirmation of employment as required
• Process resignations, dismissals, abscondments, end of contracts accurately
• Approve / Decline leave applications as per company policy and procedures
• Ensure all leave is captured as required. Assist managers with capturing leave
• Conduct leave investigations / medical incapacity processes
• Provide documents to Stores for Department of Labour Inspections
• Complete addendums to work hours as required and according to company policies and procedures
• Ensure the HR Database accurately reflects the current staff conditions and details. This includes input of appointments, terminations, transfers, increases, leave etc
• Provide necessary paperwork and process / capture all accidents reported
• Assist with the disciplinary hearing process i.e., compile supporting documents etc
• Ensure that all payroll instructions are prepared and completed in time for the monthly payroll run and submitted to the Payroll Department i.e. contractual variations, appointments, salary increases, designation changes, terminations etc
• Ensure all HR projects are completed in a reasonable time frame
• Carry out general administration tasks, i.e. telephone answering, post, filing etc.

Pepkor