Job Description

PURPOSE OF JOB
Provides generalist human resources administrative functions and provide assistance to the payroll function.

• Perform generalist HR administrative duties
• Administer Employee Self Service (ESS) and serve as initial point of assistance and problem resolution
• Load and terminate employees on ESS and provide guidance and assistance to users.
• Maintain reporting lines on ESS and adjust according to staff movement
• Maintain the HR departments attendance record.
• Collate monthly attendance registers and reconcile registers to leave reports
• Ensure all divisions have a dedicated attendance keeper and replace attendance keepers as necessary
• Maintain and update register of attendance keepers and backups to attendance keepers
• Create a variety of leave reports as and when necessary
• Provide guidance and assistance to employees and management regarding the application of the leave policy
• Act as backup to Payroll Officer with regards to all payroll functions which include but are not limited to:

Collecting required documents from employees

• Assist line managers and employees with the completion and submission of WCA claims and maintain records for follow up.
• Collects statistical data for administrative and/or quality improvement purposes.
• Manage employee benefits, including capturing of new and terminated employees on the Momentum portal
• Assist employees with changes to their investments and withdrawal claims as necessary
• Balance Momentum investment portal monthly and facilitate bulk change uploads as necessary.
• Create monthly portal reconciliations
• Administer all fund claims
• Carry out internal funds transfers for payments and commissions
• Provide administrative support for HR projects as assigned
• Generate monthly and quarterly reports on areas of activity as well as ad hoc reports as required
• Provide advice and guidance to managers and employees as to applicable labor legislation, and company policies
• Assist the Senior HCBP with capturing administrative data for Learning and Development
• Assist the Senior HCBP with compiling supporting documents for WSP/ATR i.e training registers and signed invoices
• Assist HCBP with administrative recruitment duties i.e loading adverts, shortlisting, telephonic screenings, setting up interviews, reference and MIE checks
• Updating new engagement and recruitment trackers
• Assist the HC team with adhoc duties as and when necessary.

QUALIFICATIONS AND EXPERIENCE

• Matric
• Degree/Diploma in Human Resources

EXPERIENCE

• Minimum 1-2 years experience in HR

IMPORTANT CHARACTERISTICS

• Strong communication skills
• Excellent attention to detail and numeracy accuracy
• Ability to prioritize own workload to meet deadlines.
• Innovative thinking and ability to follow process
• Dynamic and enthusiastic
• Works well under pressure, individually and within a team
• The ability to interact professionally with individuals at all levels
• Competent time management skills
• Professional attitude and capability and personal initiative
• Be deadline driven

SKILLS ESSENTIAL TO THE ROLE TECHNICAL

• Very strong communication skills
• Excellent attention to detail and numerate accuracy
• Ability to prioritize own workload to meet deadlines.

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