Job Description

An Accounting firm based in Port Elizabeth is seeking a HR and Recruitment Assistant.Duties:Recruitment:xc2xb7 Assist in the recruitment process, including job postings, scheduling interviews, and communicating with candidates.xc2xb7 Maintain the applicant tracking system and ensure data accuracy.xc2xb7 Coordinate pre-employment checks, such as reference and background checks.xc2xb7 Screen CVs and conduct the first interview for open vacanciesxc2xb7 Reference checks for all employees.xc2xb7 Ensure proper administration of all CVs and communications with candidatesxc2xb7 Acting as a recruitment representative for the Companyxc2xb7 Assisting with creating relevant job specs for vacancies within the firm.xc2xb7 Post adverts on relevant platforms and liaise with recruiters on vacancies within the firmGraduate Recruitment:xc2xb7 Show initiative and creativity in graduate recruitment ideas.xc2xb7 Arranging and coordinating Career days and fairs with relevant universities and local schools together with Companies recruitment committee.xc2xb7 Co-ordinating and reviewing of potential graduate CVsxc2xb7 Coordinating graduate induction, job shadowing, and vac work throughout the year.xc2xb7 Responsible for ensuring there is an adequate pipeline of trainees for future contracts.xc2xb7 Run Graduate recruitment programme (obtaining marks from students, interviews, general coordination of programme)xc2xb7 Run graduate recruitment eventsOnboarding and Offboarding:xc2xb7 Help organize and prepare new employee onboarding materials and schedules.xc2xb7 Assist with new employee orientation and ensure that required paperwork is completed.xc2xb7 Support the offboarding process, including collecting equipment, completing all paperwork, and conducting exit interviews.xc2xb7 Induction, paperwork, and payments for vac studentsEmployee Records and Data Management:xc2xb7 Maintain accurate and up-to-date employee records, including personnel files and digital records.xc2xb7 Generate HR-related reports and documentation as needed.xc2xb7 Ensure confidentiality and data security.HR Communications:xc2xb7 Prepare and distribute HR-related communications, such as announcements, policies, and procedures.xc2xb7 Assist in organizing HR-related events, meetings, and training sessions.xc2xb7 Responsible for creating content for all employee communications and assisting with coordination of employee meetingsBenefits Administration:xc2xb7 Assist in benefits enrolment, changes, and inquiries.xc2xb7 Coordinate benefits-related paperwork and assist employees with benefit questions.xc2xb7 Leave and Attendance:xc2xb7 Help in tracking employee attendance and leave balances.xc2xb7 Process leave requests and ensure accurate records.xc2xb7 Handling leave queries from employee and reconciling leave balances & overtime accruedGeneral Administrative Tasks:xc2xb7 Provide administrative support to the HR department, including managing phone calls, emails, and appointment scheduling.xc2xb7 Order and maintain HR supplies and materials.xc2xb7 General Admin duties typing up forms, org charts, seating plans, making induction files for HRCulture:xc2xb7 Assist and co-ordinates internal team functions and company events i.e., team-building, employee days, and year-end functionCompliance Assistance:xc2xb7 Assist in ensuring the firm's compliance with HR-related laws and regulations.xc2xb7 Keep HR policies and procedures up to date.xc2xb7 Compliance with the firms System of Quality Management (SOQM), policies and procedures.xc2xb7 Compliance with the firms Employee Code of Conduct which consists of the firms HR policies, SAICA, IRBA and IESBA Codes of Conduct.xc2xb7 Ad hoc duties as requested by the HR manager and directorsRequirements:Human Resources Degree
Minimum 2 Years HR Generalist experience
Experience in Employee Relations
Experience in Organisational Development
Experience in Recruitment
Experience in Training and Development
Experience in Compensation and RewardCompetencies:Interpersonal skills
Communication and Influencing skills
Negotiation skills
Consultation skills
Change Management skills
Client Service skills
Project Management skills
Strategic Business Perspective
Current Labour Legislation knowledge
Computer LiteracyComputer Literacy:

• MS Office (Outlook,Excel)
• VIP Payroll / Human Resource Management

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