Job Description

Key Responsibilities:
1. Events Management Support:
-Assist in the planning, coordination, and execution of various company (internal and
external) events. Work closely with EXCO Team and the Personal Assistant, and HR Dept
to ensure the success of each event.
- Planning and coordination of events, including logistics, scheduling, and supplier
management
- Communicate with clients, vendors, and stakeholders to ensure smooth event
execution.
- Manage event-related administrative tasks, such as maintaining event databases and
preparing reports.
- Assist in on-site event setup and breakdown.
- Handle post-event follow-up and feedback collection.
- Coordinate travel arrangements and accommodations for event participants including
flights.
- Monitor event budgets and ensure cost-effective solutions.
2. Communication
-Assist marketing in the creation and then responsible for distribution of internal and
external communications materials such as posters, emails and announcements,
monthly newsletters, and company campaigns
3. Wellbeing:
- To assist in developing, implementing, and managing wellness
programs that promote physical, mental, and emotional health,
and occupational safety.
- To assist in managing employee wellness related monitoring
(programs or stats), ensuring that wellness initiatives are
aligned with organisational goals and comply with industry
regulations and best practices.
- To collaborate with management, employees, healthcare
providers and related implementation partners across the
process in fostering a positive culture of health and safety within
the company.
- Assist HR Team with any OID/ workplace injury incidents and
claims
4. Occupational Health and Safety
- Compile safety programs.
- Practice safe working techniques.
- Implement and maintain health and safety standards.
- Establish a cordial and professional relationship with employees
and management with implementation of evacuation
procedures, ensuring fire marshals in place, first aid
representatives are led and directed.
- Maintain compliance with all safety regulations.
- Conduct regular staff meetings to share best practice techniques.
- Standardize health and safety to remain consistent.
- Identify hazardous waste and disposing of it correctly.
- Promote safety initiatives.
- Compile and maintain relevant registers to ensure compliance.
- Document staff information, minutes of meetings, and reports
compiled for management.
- Regularly inspect equipments/ tools/ relevant building
infrastructure with health and safety standards
5. Qualifications: Minimum 3-year HR Diploma/Degree, or Diploma or Degree in
Communications.
5.1Experience: Minimum of 3 years of experience as HR
Coordinator in Events- Communication and Employee Wellness;
coupled with Health and Safety
5.2 Relevant skills, required attributes and competencies
- Structured and well-organised
- Excellent communication skills- verbal, listening and written
- Administration skills
- Report writing skills
- Solution orientated
- Interaction and negotiation skills
- Microsoft Office Suite
- Virtual/digital platforms proficiency
- Strong written, listening, and verbal communication skills
- Strong commitment to social justice
- Network and stakeholder relations ability
- Strong logistics and organizing ability
- Adaptable to planned and unplanned organisational and/or environmental situations
- Emotional intelligence
- In depth knowledge of legislation (e.g. OSHA/ COIDA) and procedures
- Knowledge of potentially hazardous materials or practices
- Experience in writing reports and policies for health and safety
- Familiarity with conducting data analysis and reporting statistics
- Proficiency Health and Safety Management Systems
6. Working Conditions:
- Full-time position, typically working in an office environment.
- Occasional travel will be required to support events
programmes internally and externally
- Flexibility in working hours may be necessary to accommodate the
schedules and urgent matters.
7. Reporting Line:
- Reports directly to the HR Manager

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