Job Description

To provide administrative and general support to the department to ensure the seamless implementation and consistent delivery of services provided by the department to all clients and stakeholders.

Office Administrative

Provide administrative support in the HR office (including responding to e-mails, mail and telephone) Type correspondence proficiently including letters, faxes, etc. Manage diaries and co-ordinate meeting appointments (including HR Managers and HR HODs). Allocate and reconcile supplier invoices correctly and resolve all queries Submit expense claims to the Finance department as per company policy and procedures. Monitor staff leave as per department norms and company policy. Track staffing schedules and days off Order stationery, paper and other consumables (as per company procedures), ensuring availability on demand. Develop a filing system (including records and reports) that enables others in the department to be able to access required documents Store confidential documents for safe keeping Troubleshoot and resolve first line queries and issues with guests and other stakeholders. Coordinate the flow of paper and electronic documents to the appropriate parties Complete reports / minutes/ presentations / departmental documents and distribute to relevant parties Follow through on outstanding issues and action lists from minutes Provide administrative support on departmental projects, newsletters, memos, logging of assessments, etc. Process and follow-through on gaming licence applications (if applicable) Liaise with travel service providers to co-ordinate travel, car and accommodation arrangements

Meeting Coordination

Send out meeting invitations in advance (within reasonable time period to accommodate delegates). Complete and distribute agenda and minutes timeously Book meeting and assessment venues according to meeting requirements - number of people, equipment, times, access to floor, accessibility, refreshments, and time frames. Co-ordinate required equipment and ensure all in working order e.g. Air Conditioning, Laptop, Proxima etc. Arrange catering in line with RSVP's and dietary requirements of the attendees. Assist with coordination of Staff roadshows; HR related events and Wellness interventions


Grade 12 Secretarial Diploma is an advantage * A minimum of 2 years administrative / secretarial functions