Job Description

Requirements for the Position:
Qualifications:

• Grade 12 (Matric)
• Relevant tertiary qualification or equivalent

Experience:

• 5-7 yearsxe2x80x99 experience in an HR Officer/Generalist position
• Proficiency with SAGE Payroll
• In-depth knowledge of South African Labour legislation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Valid Driverxe2x80x99s License: Code 8 (Mandatory)
• Multinational experience is advantageous

Competencies:

• Ability to work under pressure and remain composed
• Exceptional attention to detail and accuracy
• Strong organizational, analytical, and administrative skills
• Excellent communication and interpersonal skills
• Knowledge of compliance and regulatory requirements
• Conflict resolution and problem-solving abilities
• Emotional intelligence and decisiveness
• Ability to work independently, show initiative, and solve problems
• Multitasking and time management skills
• Privacy and confidentiality awareness
• Resilience and persistence
• Solution-oriented and tactful
• Teamwork and collaboration skills

Core Accountabilities and Responsibilities:
HR Administration:

• Ensure proper maintenance of employee files
• Prepare, update, and ensure all employees have signed contracts
• Handle HR-related queries, resolving or escalating as necessary
• Attend meetings, take minutes, type, and circulate
• Assist with HR administration and documentation, including beneficiary nomination forms and death claims
• Coordinate terminations and close off employee files with appropriate documentation
• Maintain HR metrics, assist with audits, and compliance reporting
• Prepare HR reports for meetings
• Liaise with Bargaining Councils where required

Meetings and Functions:

• Arrange and prepare meeting documentation (agenda, minutes, attendance registers)
• Assist with organizing annual functions for the organization

Payroll:

• Upload employee information into ERP systems (SAGE VIP, Odoo)
• Capture leave forms, loans, deductions, garnishee orders, and changes in employee information into ERP systems
• Administer employee benefits and handle payroll-related queries
• Prepare payslips, certificates of service, work schedules, and UI19s

Recruitment:

• Interview potential employees in collaboration with the Supervisor
• Conduct reference checks and recommend employment decisions
• Facilitate onboarding and induction programs for new employees
• Track probation periods and ensure timely follow-ups
• Ensure documentation for new employees is complete and properly filed

Industrial Relations:

• Assist with handling grievances, disciplinary actions, and conflict resolution
• Ensure compliance with labour laws and company policies, updating HR documentation as needed
• Prepare documentation for disciplinary hearings, warnings, and termination paperwork
• Liaise with the union office as required

Skills Development:

• Coordinate skills development and training activities
• Assist in preparing and submitting skills development reports to the SETA
• Prepare agreements and contracts for skills development initiatives (learners, apprentices, etc.)
• Register learners and apprentices with applicable SETAs

Employment Equity:

• Assist in the preparation and submission of Employment Equity reports to the Department of Labour

BBBEE:

• Assist with documentation for BBBEE verification audits

Organizational Design:

• Assist with completing job descriptions and positional contracts
• Draft policies, procedures, and documents for approval by the HR Manager

Health & Safety:

• Serve as a member of the Health and Safety Committee
• Assist with administration related to IODs

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