Job Description

INTRODUCTIONGrain Field Chickens, a subsidiary of VKB Agriculture (PTY)Ltd, is a dynamic role player in the integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer you the opportunity to establish yourself within a professional, corporate environment in the countryside.JOB DECRIPTIONThe incumbent will be responsible for providing expertise and support and perform employee relations activities which will include - but not limited to - Industrial Relations, workforce planning, AWOL and absenteeism management in order to increase plant quality and turnaround time, in alignment with predefined work objectives (as per agreed standard operating procedures).JOB REQUIREMENTS

• Grade 12 or NQF Level 4 Equivalent.
• A relevant HR Degree or Diploma from a recognized institution.
• At least 5 years experience in a similar role is essential.
• Min 3 years IR expertise gained within the FMCG / Manufacturing/ Agriculture environment (unionized environment).
• Solid, proven and applied understanding of the LRA and BCEA.
• Working knowledge of HR Systems is essential.
• Microsoft Office with strong Excel skills at an advanced level.
• The ability to understand and speak the vernacular used in the Eastern Free State (Southern Sotho) will be a definite advantage.
• Must be able to maintain confidentiality at all times.
• A drivers license and own transport will be an advantage.
• A willingness to enter the plant (cold and wet environment) on a regular basis, to address a large number of employees on the floor.
• A willingness to work overtime, incl. Saturdays, when required.

JOB DESCRIPTIONIndustrial Relations (IR)

• Facilitate end-to-end disciplinary processes in liaison with line management.
• Advise and provide support to all Stakeholders in terms of Industrial and Labour Legislation - ensuring effective service delivery.
• Provide effective and efficient IR advice, support & administration within set guidelines and deadlines.
• Where required, offer support to the Group Legal Advisor at the Bargaining Council/ CCMA with respect to GFC cases.
• Together with the HR Manager, ensure the appropriate management of all employee relations issues including grievances, poor performance and disciplinary action.
• As part of Key 10, assist with monitoring AWOL, absenteeism levels, grievances levels, disciplinary processes, employee well-being matters and the development of suitable initiatives and solutions.
• Assist in maintaining healthy relationships between shop stewards and management.
• Assist with coordinating the monthly shop stewards meetings.
• In the absence of the HR Manager, chair shop stewards meetings.
• Ensure accurate and timely minutes are kept of all shop stewards meetings, minutes distributed timeously, and outstanding items/ items raised and followed up on time.
• Ensure strict adherence to the LRA, BCEA and organizational standards, policies and procedures.
• Ensure that all stakeholders and customers are well informed at all times and establish a free flow of information.
• Ensure all HR practices are fair, consistent and executed within the boundaries of relevant HR policies and procedures.
• Ensure high level of accuracy and integrity of HR information thereby ensuring that ethical work, professionalism and leadership behaviour is demonstrated.
• Deliver on IR projects such as conducting IR/ HR training to line managers, junior employees and other relevant stakeholders on a monthly basis.
• Conduct regular engagement with employees to explain company policies and procedures, address issues timely and report to management all unresolved ones.
• Liaise with Payroll Officer to coordinate and prepare IR-related payroll information for the month-end.
• Serve as a point of contact for employees IR-related issues and ensure these are resolved timeously and satisfactorily.
• Ensure that proper records are kept including resolved IR queries and the type of resolution/ feedback given.
• Monitor compliance with applicable labour legislation by doing dip stick checks through surveys/ questionnaires.
• Report all non-compliance to the HR Manager to ensure corrective action is taken.
• Participate in and drive Key 10 as part of the companys 20 Keys Continuous Improvement initiatives.
• Collate and submit IR Reports on a weekly/ monthly basis.
• Support the identification and development of processes to optimize cost efficiency (responsible use of telephone/ printing).

Human Resources

• Assist with driving the GFC Annual Wellness Program.
• Assist with the development of HR SOPs, procedures, work processes/ process flows and other abattoir-specific processes.
• Assist with the drafting and review of s.
• Assist with drafting new KPIs and reviewing exiting ones.
• Assist with SLAs between HR and the various internal departments.
• Assist with the periodic staff EOS and actioning thereof in conjunction with the plant engineer (Key 2 and 10 Surveys).
• Assist with PIP with respect to poor performance management.
• Together with the systems administrator, ensure that the plant authorized Manload is kept up to date accurately at all times.
• Ensure accurate records are kept in line with company policy.
• Ensure all internal & external visitors to the HR Office are handled in a professional, welcoming and friendly manner.

Reports

• Complete all documentation accurately and in full - Range: Documents/ Reports include, but are not limited to:

• AWOL Report
• Key 10 Survey
• Payroll Queries & Unpaids (Graphs)
• 50% Sick Leave
• Stop Salary
• Terminations List
• IR Report
• Bestuurstate Graphs
• Complete and/ or update the prescribed reports and/ or documentation manually and/ or on the relevant HR computer system.
• Capture and keep accurate employee data in the relevant HR system and perform general HR Administration duties.
• Any other duties as may be assigned by line management.

Skills Required

• High level of attention to detail with excellent time management, planning, coordinating and prioritizing skills.
• Excellent negotiation, liaison and administrative skills.
• Practical knowledge in a generalist HR environment.
• Ability to work well under pressure, within set guidelines and adhere to deadlines.
• Excellent telephonic, verbal and written communication skills across all levels within the organization.
• Independent, self-motivated, proactive thinking, ability to do own job planning and function independently.
• High level of multi-skilling, flexibility and ability to work as part of a team.
• Results driven with high customer focus and excellent interpersonal skills.
• Practical knowledge of applicable labour legislation and compliance environment including the Basic Conditions of Employment Act, LRA, Employment Equity Act, Skills Development Act & Skills Development Levies Act.
• Practical knowledge of CCMA processes with proven track record.
• Committed, motivated and able to achieve tasks in the required time frame.
• Able to prioritize important matters and act on them accordingly.
• Strong interpersonal skills.
• Ability to interact with all internal and external role players in a respectful, helpful and professional manner.
• Ability to work effectively with others.
• Effective communication skills.
• Ability to record, analyse and report information (verbal and written).
• Ability to work independently when the role requires.
• Assertiveness, conflict handling and problem-solving skills.

The company can expire jobs at any time at our own discretion. Should you not have received a response within 4 weeks of the closing date of this advert, please consider your application as unsuccessful.

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