Job Description

Our client is seeking a highly experienced, detail-oriented, and results-driven HR Officer to provide aligned and compliant HR support and services. The ideal candidate will thrive in a fast-paced environment, demonstrate the ability to work under pressure, and have a keen eye for detail. As a team player, you will support the HR department across various functions, including employee relations, compliance, payroll assistance, benefits administration, and ensuring the effective implementation of HR policies and procedures across the organization.Requirements for the Position:
Qualifications:

• Grade 12 (Matric)
• Relevant tertiary qualification or equivalent

Experience:

• 5-7 years experience in an HR Officer/Generalist position
• Proficiency with SAGE Payroll
• In-depth knowledge of South African Labour legislation
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Valid Drivers License: Code 8 (Mandatory)
• Multinational experience is advantageous

Competencies:

• Ability to work under pressure and remain composed
• Exceptional attention to detail and accuracy
• Strong organizational, analytical, and administrative skills
• Excellent communication and interpersonal skills
• Knowledge of compliance and regulatory requirements
• Conflict resolution and problem-solving abilities
• Emotional intelligence and decisiveness
• Ability to work independently, show initiative, and solve problems
• Multitasking and time management skills
• Privacy and confidentiality awareness
• Resilience and persistence
• Solution-oriented and tactful
• Teamwork and collaboration skills

Core Accountabilities and Responsibilities:
HR Administration:

• Ensure proper maintenance of employee files
• Prepare, update, and ensure all employees have signed contracts
• Handle HR-related queries, resolving or escalating as necessary
• Attend meetings, take minutes, type, and circulate
• Assist with HR administration and documentation, including beneficiary nomination forms and death claims
• Coordinate terminations and close off employee files with appropriate documentation
• Maintain HR metrics, assist with audits, and compliance reporting
• Prepare HR reports for meetings
• Liaise with Bargaining Councils where required

Meetings and Functions:

• Arrange and prepare meeting documentation (agenda, minutes, attendance registers)
• Assist with organizing annual functions for the organization

Payroll:

• Upload employee information into ERP systems (SAGE VIP, Odoo)
• Capture leave forms, loans, deductions, garnishee orders, and changes in employee information into ERP systems
• Administer employee benefits and handle payroll-related queries
• Prepare payslips, certificates of service, work schedules, and UI19s

Recruitment:

• Interview potential employees in collaboration with the Supervisor
• Conduct reference checks and recommend employment decisions
• Facilitate onboarding and induction programs for new employees
• Track probation periods and ensure timely follow-ups
• Ensure documentation for new employees is complete and properly filed

Industrial Relations:

• Assist with handling grievances, disciplinary actions, and conflict resolution
• Ensure compliance with labour laws and company policies, updating HR documentation as needed
• Prepare documentation for disciplinary hearings, warnings, and termination paperwork
• Liaise with the union office as required

Skills Development:

• Coordinate skills development and training activities
• Assist in preparing and submitting skills development reports to the SETA
• Prepare agreements and contracts for skills development initiatives (learners, apprentices, etc.)
• Register learners and apprentices with applicable SETAs

Employment Equity:

• Assist in the preparation and submission of Employment Equity reports to the Department of Labour

BBBEE:

• Assist with documentation for BBBEE verification audits

Organizational Design:

• Assist with completing job descriptions and positional contracts
• Draft policies, procedures, and documents for approval by the HR Manager

Health & Safety:

• Serve as a member of the Health and Safety Committee
• Assist with administration related to IODs

Staff Solutions