Job Description

REPORTING DIRECTLY TO THE HR MANAGERSQUALIFICATION, SKILLS & EXPERIENCE REQUIRED

• 3-year qualification in HR.
• Minimum of 5 years relevant experience in HR and Payroll administration.
• Minimum of 3 years proven experience as a payroll administrator with exposure to reporting tools in Sage300 People.
• Experience in a consulting engineering industry will be advantageous.
• Must be proficient in MS Office 365 (Word, Excel, PowerPoint, Outlook, OneDrive, Teams).
• Previous experience in ProMan and SharePoint will be an advantage.
• Sound knowledge and understanding of relevant legislation (i.e. BCEA, LRA, EEA, ITA, UIF, COIDA etc.).
• Basic understanding of African country legislation related to the processing of Africa Module Payrolls.
• Excellent verbal and written communication skills.
• Good organisational and administrative skills.
• Ability to maintain confidentiality.
• Ability to plan, prioritise and organise work to achieve goals and meet deadlines.
• Meticulous attention to detail and accuracy.
• Good presentation skills.
• Performance orientated and reliable.
• Customer focussed with excellent interpersonal skills.
• Highly adaptable, proactive and the ability to follow-through.
• Basic understanding of requirements and previous involvement with annual Financial, B-BBEE and QMS audits.

SPECIAL REQUIREMENTS

• Ability and willingness to work overtime when required.

Ability to speak and understand Xhosa will be advantageous.JOB RESPONSIBILITIESHR ADMINISTRATIONRecruitment and Selection Process

• Responsible for: Capturing and collating applications received.
• Liaising with candidates and interview panel members to schedule interviews.
• Preparing interview packs and circulating to panel members.
• Assist Managers with: Drafting interview questions.
• Conducting interviews.

Induction Process

• Responsible for: Ensuring the company induction presentation is updated as and when required.
• Ensuring inductions are scheduled and conducted for all new employees

• Co-ordinating the corporate induction (ICT, QMS, Finance) and present the overall company and HR components.
• Ensuring the relevant documentation is completed in full and filed accordingly.

Skills Development and Training

• Responsible for: Collating training information, i.e. updating the training schedules and electronically filing training forms with supporting documentation.
• Monitoring costs for the Mother Theresa Fund and bursary recipients (internal and external).
• Ensuring that Blueprint reports are received, and the schedule is updated.
• Assist Managers with: Bursary and graduate recruitment application processes.

PAYROLL ADMINISTRATION:

• Responsible for: full payroll function i.e. preparation and processing of the South African monthly payroll for approximately 150 employees including all related tasks.
• staff engagements and termination processing on Sage and ProMan.
• distribution of salary audits for Division head approval.
• monitoring and reconciling leave records (annual, sick, flex, study, etc) on Sage and ProMan.
• submitting pension and medical aid applications, amendment requests and withdrawals to the relevant providers.
• ensuring electronic personnel/staff files are opened and maintained in line with relevant policies and procedures.
• all reconciliations and 3rd party payments (Pension, Medical Aid, Short term Insurances, etc).
• Assist Managers with: Monthly, quarterly and annual submissions (e.g. EMP201, UIF declarations, EMP501, COID RoE, StatsSA, etc).
• Annual revision and performance bonus processes.
• Annual training budgets.
• WSP and ATR report preparation.
• Africa / Foreign payrolls.

GENERAL ADMIN:

• Process purchase orders and ensuring payments are processed timeously.
• Understand and ensure adherence to company policies and procedures in the execution of tasks and when responding to queries.
• Ensure that queries are resolved timeously.
• Collate documents for annual QMS, B-BBEE and Finance audits.
• Update HR related information on SharePoint (training courses, BBBEE certificates, documents, announcements, etc).
• Create and maintain employee records.
• Maintain internal / external stakeholder relationships.
• Compile and submit monthly and adhoc reports.
• Adhere to all applicable objectives and requirements set out in the Companys QMS (ISO9001:2015), Business Management System (BMS) and the Project Management Online Guide (PMOG).
• Ensure continued self-development through on the job training, in-house courses or external training as required and agreed with the manager.
• Adhoc tasks.
• Achievement of objectives will be measured and reviewed during the annual performance appraisal

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