Job Description

HR Administration

• Confirmation of employment for all employees.
• Certificate of service and UIF documentation for all employees
• Maintain HR personnel files updated (hard copies and soft copies) through the management of the HR Administrator
• Administration of new employees (documentation and onboarding meeting set ups)
• Termination of employees
• General queries as and when received
• Organise Annual Medicals for all staff.
• Management and Development of HR Administrator
• Prepare increase letters
• Creation of Movement reports

Governance

• Update and maintain confidential employment records and other HR documentation records as regulated by the South African Government and company requirements for all Employees.
• Assist with the preparation of documents and reports for audits
• Assist HR/IR Manager with all policy updates/changes

Payroll

• Maintain employee leave records and ensure that leave is recorded correctly on ESS system for all categories of leave, check leave balances quarterly and attend to discrepancies
• Prepare the payroll submission templates and supporting documents
• Recons and payments to third parties
• Manage Canteen and office provision requirements
• Responsible for the end-to-end monthly payroll process
• Process increases as and when required
• Manage the medical aid provisions
• Detailed and up to date blueprint is available for every payroll client.
• Engagement letters for new and existing payroll clients
• Payroll reports checked to ensure accuracy.
• Monthly payroll reconciliations performed, and relevant queries resolved.
• Print and forward payslips before salaries are paid.
• Accurate Monthly management reports are provided timeously to clients.
• Liaise with external intermediaries (SARS, Department of Labour, etc.) in order to accurately and timeously resolve any queries / issues.
• Payroll queries accurately and timeously resolved
• Oversee the statutory submission of manual clients (for clients that is not on VIP)
• Accurately and timeously capture timesheets from production team
• Present all relevant year-end documentation (IRPs, etc.) to SARS
• Send EMR01 Recons to clients with outstanding amounts and liaise with client to make payments.
• Accurately and timeously resolve employee queries.
• Approval certificates sent to clients
• Management of benefit providers (Medical Aid and Provident Fund)

Qualifications
National Diploma in Accounting/Finance/Business Management/Human Resources Management or another related field.Ideal

• Sage VIP
• Diploma in Human Resources Management.

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