Job Description

AVI LIMITED

is home to many of South Africa's leading and best-loved brands! Listed on the Johannesburg Stock Exchange and centred on the FMCG market, AVI's extensive brand portfolio includes more than 50 brands. Our brands span a range of categories including hot beverages, sweet and savoury biscuits and snacks, frozen convenience foods, out-of-home ranges, personal care products, cosmetics, footwear, accessories, and fashion apparel. We have a well-developed Shared Services structure spanning: International, IT, Finance, Logistics, Marketing, Procurement and Field Marketing, which allows us to take advantage of our scale. Our single-minded purpose is our brands' growth and development.



An exciting opportunity exists for a

HR Reporting Administrator

at the

Financial Shared Services Division

in

Bryanston

. The purpose of the role is to Provide accurate HR and Payroll-related reports to Business Units and ensure that AVI adheres to statutory requirements where applicable. Support Business Units initiatives by providing ad hoc HR-related reporting and information that may be needed for strategic business decisions.


This role is critical to supporting and deliver annual rem-com and other annual HR Admin related processes. Master data verification of the SAP HCM database and support with HR Admin projects were needed.


This position will be supported by the Payroll, Benefits, and HR systems teams and will report to Manager of payroll Finance & Reporting.

Line Manager

: Manager: Payroll Finance & Reporting

Number of Direct Reports

: 0

Job Specification:

Key Performance Areas:

Statutory Reporting

+ Manage the preparation and consolidation process for each Site's Employment Equity submission. Finalise and submit to the Department of Labour by the specified deadline.
+ Populate, employment equity, skills development and training spend information for all business units for submission of the BBBEE report.
+ Prepares information for annual training reports (ATR) and headcounts for skills planning processes (WSP). Format spreadsheets to enable L&D to submit to the SETA by relevant deadline
+ Manage quarterly submission to Stats SA for all Business Units
+ Provide data and analysis for additional Head Office statutory reporting
+ Monitor master data specific to statutory reports

Information Analysis

+ Monitor integrity of data and highlight any inconsistencies and/or areas of improvement
+ Identify master data irregularities and report accordingly
+ Identify and look at ways of improved reporting resulting from master data processes
+ Ongoing change impact analysis is required to ensure current report set remains relevant
+ Adhere to agreed / set stats re data management (e.g. naming standards and storing of files etc.)
+ Reports are timeously distributed

Information Delivery

+ Specify design of new and sustainable reports according to business needs and requirements
+ Controlling the delivery of information to Business Units timeously and accurately
+ Continuous review of current reporting offering to ensure relevance to business and decision making requirements
+ Manage and deliver additional reporting requirements as and when required by business in line with current offering and availability
+ Relevant distribution and protection of reporting and related content using agreed principles of distribution levels/lists and authorisation control
+ Provide training costs report to L&D on a monthly basis
+ Extract reports for Month-end reporting (headcount, monthly transaction, payroll breakdown, etc.)
+ Extract, validate and provide monthly Leave and Bonus provisions to Financial Shared Services and distribute to site Human Resources Management and Financial Directors
+ Manage queries on Leave and Bonus Provision from the Finance community.
+ Delivery of information to Business Units timeously and accurately in the form of monthly reports and spreadsheets
+ Extract base information from various sources to ensure data accuracy e.g. Wagetype Reporter, VIP Monthly Reports, BI HR Tabular Model

Projects

+ Test new developments on SAP database in partnership with ITSS
+ Extrapolate data and create meaningful analysis and/or reports as required by business units
+ Be innovative in the presentation of reports within the parameters of existing standards and rules

BI Reporting needs analysis

+ Liaise with Business Units regarding reporting needs
+ Liaise with ITSS regarding new reports that need to be created
+ UAT Testing of new reports
+ Manage list of users to have access to the HR reports, communicate with Authorisations on removing and adding users to user groups

Annual Processes

+ Ensure that all Rem Com requirements and deadlines are met in accordance to the annual Rem-Com meetings timetable.

Communication

+ Improve communication between HR Admin and business units by actively engaging with business on all HR Admin matters including annual processes as well as process related changes and enhancements

Master Data Verification

+ Plan, Manage and deliver on the ongoing and annual requirement for SAP master-data verifications. This will be done in conjunction with and the support of the HR Admin Systems team, payroll and Benefits.

Minimum Requirements:

Experience:

3 - 5 years of SAP Payroll / HCM experience Payroll Data Reporting experience Proficient in MS Office Advanced MS Excel knowledge An understanding of Income Tax, BCEA, EE, BBBEE, POPI Acts and related legislation SAP experience

Qualifications:

Matric / Grade 12 Diploma in Accounting or Information Systems * BCom Accounting (Advantageous)