Job Description

JOB TITLE: HSE AdministratorMANAGER: SHEQ ManagerLOCATION: JohannesburgQUALIFICATIONS:

• Grade 12
• Basic understanding of health and safety and relevant regulations/standards
• Admin related qualification advantageous

• Computer Skills

• Office - Medium Ability
• Web based (cloud) - Beginner ability
• Attention to detail
• Organizational skills
• Self-starter and ability to work professionally and independently.

• 2 years in HSE administration environment
• Proven track record of working with senior HSE personnel.

• Build HSE files, including QuicklySign documentation needed for the files, for all departments as and when required.
• Manage bookings for training and medicals for all departments and send confirmation of dates to relevant parties as and when required.
• Ensure all working files on projects are returned to the office, scanned, and saved in the designated folder for the project in SharePoint.
• Create and maintain a HSE file register to track progress and to be used by the line manager for reporting and feedback purposes. Register to be updated every Friday and issued to the line manager.
• Create and maintain a Training register to report training done for ALL departments to the line manager monthly.
• HSE equipment registers to be kept up to date and submitted to the line manager monthly for record keeping and traceability.

• First aid boxes register
• Firefighting equipment register
• Fall Arrest Equipment
• Assist with tasks as per instruction from line manager.
• Follow up on training certificates and update the HR training matrix.
• Assist in keeping the construction labour list up to date.
• Assist the SHEQ Administrator with travel arrangements for the SHEQ department.
• Assist the SHEQ Administrator to gather outstanding information on all incident and accidents, as and when needed

Terra Firma Solutions (Pty) Ltd