Job Description

CountrySouth AfricaLocationSouth AfricaWorkplace locationJOHANNESBURG(ZAF)DomainHyg Saf Sec Societal Env QualType of contractRegular positionExperienceMinimum 6 yearsCandidate Profile

• Relevant Degree in Finance or HSE is advantageous.
• 3 - 5 years of experience in HSE or Finance environment
• Fluent in English
• Excellent Typing skills.
• Experienced in filing and updating records.
• Advanced user in MS Office Products including Office 365, Powerapps platform and Power Bi
• Ability to multitask.
• Good organizational skills Flexibility / adaptability.
• Ability to maintain confidentiality is essential.
• Customer-service orientation.
• Valid code 08 License

ActivitiesFinancial management, Administration and General

• Management of Joint Department Budget including monthly and quarterly reporting

• Coordination of departmental budgeting process (LTP)and input into financial system

• Capturing of meeting minutes

• Management of Journal process for provisions and accruals

• Completion of journals for the division on a monthly basis

• Reporting on progress of the overall HSSE workplan

• Contract and document management and archiving

• Management of the HSSE Calendar and scheduling of activities

• Overseeing and scheduling of ICC programme

• Assistance with Scheduling of group Missions

• Management of the Procure to Pay process for the division including traceability of all documents for audit purpose

• Management of HSE inventory (PPE, Equipment, Assets)

• Data Capturing -RAMSES, INTELEX, SAP, TL, MS Office 365

• Management of document upload on various Microsoft TEAMS, Sharepoint, Yammer, Planner, PowerBI platforms

• Any adhoc instruction from the HSSE Management

HSSE Reporting

• Completion of the Weekly, Monthly, Quarterly reports for management

• Continuous updating of relevant KPI's on all platforms

• Management, updating and improving the HSSE KPI dashboard on PowerBI

• Management of the HSSE Sharepoint.

• Perfect day daily reporting to all stakeholders and management of the Perfect day application

• Management and oversight into HSE systems Complyworks, RAMSES, INTELEX, Oscar, Progress Card, ARISCU and IZI Safety

Context & EnvironmentResponsible for support to the Systems and Quality Specialist and the cross functional team

TotalEnergies