Job Description

Job SummaryPEN is a non-profit organisation based in Pretoria with over 100 employees and operates in a multi-cultural and multi-sight context. Our vision is to create a South Africa where everyone can belong and thrive by helping people escape the poverty cycle. We operate on Christian values and principles.Your:

• Qualification:

• Specialized academic qualifications in Human Resource Management
• Practical experience in end-to-end recruitment, dealing with and advising on employee relations issues, and implementing HR policies and procedures.
• Experience in broader administration and bookkeeping advantageous.
• Competencies/Requirements:

• Fluent in written and spoken English; speaking African languages is advantageous.
• Must be able to work independently and as collaborative team member.
• Attentional to detail and accuracy.
• Strong organizational skills, ability to multitask, problem solve and manage time effectively.
• Proficiency in MS Outlook, Word, Excel and PowerPoint.
• Police clearance
• Drivers license (Advantageous)

will enable you to:

• Recruitment and selection:

• Support job description development
• Coordinate recruitment planning, advertising, and short-listing, selection interviews and tests, applicant response handling, due diligence checks and contracting
• Support Cultural Manager with the induction of new staff members
• Coordinate probation processes and reviews working closely with line managers.
• People management

• Coordinate performance management reviews, working closely with line managers. Advise staff and managers on issues related to performance management, with the goal of building knowledge and capacity among staff.
• Provide support and advice on employee relations matters to management and staff in line with PEN policies and procedures.
• Support managers and staff with disciplinary and grievance procedures and facilitate disciplinary processes.
• Coordinate, attend and document meetings or discussions where important staff/management issues are discussed
• Keeps track of contract end dates, follows up with line managers and ensures that relevant processes and documents are in place
• Administer employee termination procedures including exit interviews and the staff hand-over process, and staff leaving are provided with the necessary and completed documents.
• Renumeration and benefits, including payroll

• Ensure timeous and accurate processing of payroll monthly
• Support salary benchmarking and remuneration exercises
• Administer leave management, offering support and advice to line managers and staff on leave policies and processes.
• Human resource administration

• In conjunction with manager, develop and implement the Human Resources workplan.
• Ensure effective and efficient administration of the HR processes.
• Prepare and ensure timeous and accurate submission of HR data reports, including the Employment Equity Act.
• Ensure the maintenance of an effective and compliant HR filing system, with proper files maintained for each staff member, while maintaining confidentiality.
• Conduct regular audits of the HR Filling System, ensuring that signed contracts, necessary documents and amendments are always on file.
• Supports payroll, donor and statutory audits by providing documentation from staff files as appropriate.
• HR and Policy Drive

• Develop and manage communication, implementation, monitoring and review of all human resource policies.
• Provide advice and guidance to line managers on relevant areas of the employee life cycle and staff-related issues.
• Other

• Support finance team with processing and administrative tasks, when needed.

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