Job Description

To implement and maintain HR strategies and processes in area of responsibility. To support and advise Line in accordance with HR Policies and Procedures. To maintain systems; records and reporting.

SAFETY, HEALTH, ENVIRONMENT, RISK, QUALITY AND COMMUNITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status us

CUSTOMERS

Customer Relations:

• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities (e.g. IR issues)
• Ensure customer satisfaction

Suppliers Relations:

• Liaise with HR suppliers

BUSINESS PROCESSES

HR Legislation:

• Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
• Provide information and advice regarding legislation that may impact employment issues

Organisation Development:

• Implement Organisational Development initiatives as required

Industrial Relations:

• Ensure compliance by all parties to the Disciplinary Code and Legislation at disciplinary/grievance hearings
• Take minutes of proceedings at disciplinary/grievance hearings
• Assist with first line IR related problems in area of responsibility
• Facilitate the resolution of employee grievances
• Compile IR statistics
• Assist with counselling sessions
• Conduct conciliations at the CCMA

Employee Wellness:

• Monitor absenteeism and trend analysis
• Coordinate the disability process
• Coordinate the EAP processes in area of responsibility
• Coordinate Voluntary Confidential Counselling & Testing (VCCT) (two yearly)
• Coordinate with the clinic regarding the treatment of all HIV positive employees

Climate and Culture:

• Coordinate Corporate Climate and Culture survey
• Drive implementation of Corporate action plan

Organisational Values:

• Ensure initiatives at regarding Organisational Values

Recruitment and Selection:

• Facilitate recruitment process in accordance with recruitment procedure
• Draft recruitment adverts for vacancies in the prescribed media
• Conduct the candidate search and coordinate the screening process
• Receive, filter and distribute CVs to the recruitment panel
• Ensure correctness of shortlisting in accordance with minimum criteria and the recruitment procedure
• Update the Recruitment Tracker
• Conduct recruitment interviews
• Conduct checks and verifications of candidate credentials
• Arrange the Assessments / feedback to candidatesEnsure that Individual Development Plans are in place and implemented for all employees
• Coordinate medical examination
• Complete all administration related to the recruitment process

Onboarding:

• Coordinate medical examinations
• Coordinate the Induction and Orientation processes
• File all appropriate documentation
• Arrange IDP for successful applicants

Exit process:

• Prepare and conduct exit interviews and report findings
• Administer the employee exit processes and compile exit statistics

Employee Retention:

• Compile employee turnover statistics (Monthly)

Education, Training and Development:

• Registration of learners on the Seta database
• Preparing annual training report and workplace skills
• Evaluation and visits of learners in the plant
• Implementation of competency procedure
• Develop and maintain portfolio of evidence assessment packs
• Coach and support line on training/ assessment principles
• Identify training needs and advise Line on appropriate training intervention
• Report on expired and legal trainings
• Facilitate training interventions
• Facilitate revision of Skills Based Pay Matrix on yearly basis
• Analyse and report Training and Development statistics

Performance Management:

• Implement the Performance Management System for all employees
• Monitor and keep track of progress

Talent Management:

• Complete Talent Management information for all employees

HR Administration:

• Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
• Ensure completion of all necessary documentation on termination of employees' service (Exit Medical, Record of Service, UIF Card, etc.)
• Maintain SAP HR system as per allocated responsibility

HR Statistics:

• Compile, collate and report relevant HR statistics for Corporate

HR General:

• Coordinate the plant Communication Forums
• Maintain and update organogram
• Schedule and chair monthly HR departmental meetings
• Administer plant Remuneration and Benefits
• Conduct general HR administration pertaining to salary adjustments, promotions, transfers, appointment letters etc

CSI:

• Administer CSI recruitment process

SHAREHOLDER VALUE

Financial Control:

• Control costs in area of responsibility
• Prepare and plan for Departmental Budgets

Workplace Competencies:

Customer Relations:

• Apply the skills of customer care in a specific work environment

HR Legislation:

• Demonstrate and apply an understanding of the Basic Conditions of Employment Act (Act 75 of 1997)
• Demonstrate and apply an understanding of the Labour Relations Act (Act 66 of 1995)

Organisational Development:

• Demonstrate an understanding and apply the principles of Organisational Development

Industrial Relations:

• Demonstrate understanding of how to provide HR guidance during a Disciplinary Hearing
• Demonstrate understanding of Dispute Resolution Legislation and Procedures
• Interpret and manage conflicts within the workplace
• Demonstrate understanding of employment relations in an organisation

Employee Wellness:

• Promote the impact of personal wellness on work performance

Community:

• Apply knowledge of community issues in relation to development projects

Climate and Culture:

• Demonstrate understanding of the impact of an unfavourable Climate and Culture in an organisation

Projects:

• Supervise a project team of a developmental project to deliver project objectives

Organisational Values:

• Demonstrate an understanding of professional values and ethics

Reward and Remuneration:

• Demonstrate understanding of the Paterson Job Grading System

HR Systems:

• Demonstrate knowledge and understanding of SAP (HR) functionality

Recruitment and Selection:

• Recruit and select candidates to fill defined positions
• Conduct a recruitment interview using Targeted Selection methodology
• Demonstrate a basic understanding of Psychometric Assessments in the recruitment process

Induction and orientation:

• Induct a new employee

Exit Process:

• Demonstrate an understanding of the root causes of employees leaving the organisation

Education, Training & Development:

• Analyse the skills development legislation and apply it in the workplace
• Coordinate planned skills development interventions in an organisation

Performance Management:

• Demonstrate understanding of the Balanced Scorecard Methodology

General:

• HR Policies and procedures
• Operating computer systems
• MS Office

BEHAVIOURAL COMPETENCIES REQUIRED

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem Solving & Decision Making
• Work Standards
• Interpersonal Relationships
• Communication
• Flexibility
• Business Understanding
• Contributing to Team Success
• Adhering to values

WORKPLACE COMPETENCIES

HR Legislation:

• Demonstrate and apply an understanding of all applicable HR and HRD Legislations eg: Basic Conditions of Employment Act (Act 75 of 1997) and Skills Development Act.

Knowledge and Application of:

• Paterson Grading System
• Targeted Selection
• Remuneration principles
• Recruitment practices and principles
• Disciplinary processes and proceedings
• Training principles e.g.: Learning Organisation, Andragogy, facilitation skills, Training Material Development Skills

Skills:

Project Management Skills

Business Communication Skills

Microsoft Office Programs

General:

HR Policies and procedure

SAP and any other HR electronic systems

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