Job Description

Additional information:

• The MRC/Wits Rural Public Health and Health Transitions Research Unit (Agincourt) is an exceptional health and population research centre in the Wits School of Public Health
• The Unit supports a major research infrastructure underpinned by a health and socio-demographic surveillance system (HDSS), a form of longitudinal population registration, covering the Agincourt sub-district of rural Mpumalanga Province adjacent to Mozambique that has been in operation since 1992 coupled with observational and intervention studies along the life course
• As part of ongoing core and nested work, the Unit seeks to appoint an HR Administrator to participate in several vital roles, who will assist in realising the vision of the Unit, by practically participating in the research operations team
• This position will be at the Agincourt-Bushbuckridge (Mpumalanga Province) Research Center of the Wits/MRC Rural Public Health and Health Transitions Research Unit of the School of Public Health, University of the Witwatersrand
• The incumbent will work with a dedicated interdisciplinary team of researchers
• We offer an intellectually rich working environment with excellent academic and professional growth opportunities

Main purpose of the job:

• The Human Resource Administrator will support, recruit, and handle HR procedures in the Unit
• The HR Administrator will oversee all HR operations and provide administrative support to the Human Resources Officer

Location:

• Wits/MRC Rural Public Health and Health Transitions Research Unit, Agincourt - Bushbuckridge (Mpumalanga Province)

Key performance areas:

• Handle end-to-end recruitment processes (posting job adverts both internal and external, conducting interviews, carrying out reference checks, and onboarding new candidates)
• Gather and maintain employee personal records both in hard & soft copies and ensure the records are up to date
• Spearhead the implementation of HR initiatives and policies
• Process contracts for staff, contractors, and research fellows, and support them in understanding the details therein
• Track and maintain a leave database for staff. This includes time taken off or any other holiday
• Compile HR data relating to payroll processing by recording new hires, terminations, changes in job classifications, salary increases, and other adjustments
• Update the payroll information monthly, and share with the payroll team monthly
• Record all human resources actions by completing forms, reports, and logs
• Support staff members by providing official employment documents required by third parties e.g. labour office and other financial institutions
• Handle exit administration and ensure that staff exiting has handed over all required assets
• Communicate to staff regarding existing staff

Required minimum education and training:

• Minimum of a Bachelor's Degree or higher in Human Resources, Business Administration with a bias in Human Resource Management, and Bachelor of Industrial and Organisational Psychology

Required minimum work experience:

• Minimum working experience of 2 years working as a HR Generalist

Desirable additional education, work experience, and personal abilities:

• Excellent knowledge of various HR functions such as pay & benefits, recruitment, onboarding, evaluation, training & development, etc.
• Good understanding of labour laws, HR functions, and best practices
• Excellent communication skills with an ability to liaise effectively with a range of departments to effectively implement company policies
• Proficient in MS Office; knowledge of HRMS is a plus
• Knowledge of HR functions i.e. HR Operations, recruitment, training, pay, and benefits
• Ability to analyze and interpret complex information
• Ability to handle highly confidential matters professionally & discreetly
• Outstanding organizational and time-management skills
• Ability to multi-task in a fast-paced environment and meet all set deadlines
• Professional and confident with excellent diplomacy and negotiation skills

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 11 October 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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