Job Description

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Job Advert Summary

Clover is currently recruiting for a Human Resources Administrator. The successful candidate will be responsible to maintain and update records and internal databases and to provide HR, Payroll and Employee Benefits administration services to the branch and business . This exciting opportunity is based at the Clover Clayville branch.

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Minimum Requirements

GRADE 12 OR EQUIVALENT NQF4 Degree in Human Resources will be advantage Business English: Fluent Computer literacy (Intermediate)
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Duties and Responsibilities

PROCESS EMPLOYEE BENEFIT ADMINISTRATION

Capture all employee additions, amendments, terminations and claims on service provider portals Verify records on supplier portals and keep internal claim and other recordkeeping up to date Submit group scheme claims, home loan applications, medical aid withdrawals and membership changes, disability and death claims via email correspondence Capture deduction changes on payroll and ensure that employer contributions and payroll deductions are processed accurately and timeously Assist with required communication and administration to ensure successful finalization of all employee queries Assist with the processing of conversions, administration and communication with employees Assist to distribute and collate communication and documentation to and from branch HR departments Assist with the compilation and storage of records, reports, and documentation in accordance with legislative requirements eg. POPIA and Pensions Act

PROCESS PAYROLL INPUT

Capture input on payroll system for respective branches Perform calculations according to input received and capture input in the systems Ensure master data integrity and accuracy of payroll data/records (electronic & manual) Control input by checking dummy payslips for accuracy to rectify if necessary and process in payroll Assist with required communication and support to ensure successful resolution of all payroll queries Provide support to branches and assist employees and HR users with payroll and system related queries

PROVIDE HR SYSTEMS SUPPORT

Provide first line HR systems support to all regional systems users (budget, Performance Management etc.) Provide first line HR systems support to all branch Manager Self Service (MSS) and ESS system users Provide full support and back-up function for all HR System functionality Perform troubleshooting and system problem-solving

PROVIDE HR ADMINISTRATION SUPPORT

Assist Branch HR Administrator with admin functions relating to employee engagements, changes and terminations Provide general HR administration and reporting support as required by the team Prepare presentations and ad-hoc reports upon request Provide accurate management information upon request

SUPPORT INTERNAL AND EXTERNAL AUDIT PROCESSES

Perform system and payroll data audits (electronic & employee files) to ensure Employee Master data integrity Collate, verify, track and provide feedback to branches on all monthly audits Support payroll, HR and Systems teams with annual payroll processes (external auditors)

PROVIDE GENERAL ADMINISTRATIVE SUPPORT

Arrange and distribute medical aid cards and medical aid bags to members Act as stand-in for HR Admin and Payroll team members when required Prepare presentations and ad-hoc reports upon request Provide accurate management information upon request Assist management with travel and meeting arrangements * Provide any general administrative assistance required with projects and ad-hoc requests