Job Description

Human Resources AdministratorPurpose of RoleTo provide end-to-end administrative support to the various human resources functions, to ensure the smooth operation of human resources processes within Tharisa MineralsRole ContextHuman Resources Support

• Provide support to the Human Resources (HR) Officer, by addressing all employee queries related to pay, so as to advise on salary discrepancies and ensure that all pay related problems are resolved
• Collaborate with payroll for accurate processing of salary and wages, to ensure an error-free and timely disbursement of employee payroll
• Handle employee queries, concerns, and conflict resolution, to improve employee satisfaction, positive workplace culture, and the resolution of issues in a timely manner
• Draft and retain all employment offers and contracts, as requested by management, by filing a signed copy of all employment documentation, to ensure it is available as and when needed
• Support with and advise employees on all salary/wage, ERP5, Unemployment Insurance Fund (UIF) claims and medical certificates, to ensure that all the needed documentation is completed and submitted, avoiding unnecessary delays
• Follow-up on employee absence by making phone calls or conducting home visits, to determine the cause of absence, informing the relevant line manager accordingly
• Provide administrative support to all employees who have been absconded or employment with Tharisa Minerals (TM) terminated, to ensure all the required documentations are completed and outstanding claims fulfilled and paid
• Book exit medical bookings, as per the standard operating procedures, to estimate the health of the employee when terminating employment with TM
• Provide administrative support during the end-to-end recruitment processes, by monitoring the smooth onboarding experience for new hires, to ensure timely and successful recruitments
• List all available positions, by liaising with the hiring managers and recruitment team, to encourage the application of all eligible individuals for the available positions
• Administer performance appraisal processes, by monitoring the completion of fair and objective evaluations, to identify areas for improvement and talent development
• Coordinate and advise on training programs and development initiatives, in collaboration with the Learning and Development (L&D) teams, to improve employee skills, increase productivity, and provide career development opportunities

Data and Document Management

• Maintain accurate and up-to-date employee records, by documenting all employment movements (i.e., current position, promotions, etc.), to maintain compliance with legal requirements, and ensure efficient access to employee information and data accuracy
• Provide clerical and typing support to internal stakeholders, during meetings or when requested, to ensure efficient documenting and distribution of all relevant data
• Generate HR reports and analyse trends regarding employee-related developments, to inform decision-making and the identification of areas for improvement
• Prepare and distribute reports and/or documentation as per the directive received from the relevant stakeholders, to ensure its timeous availability and distribution as required
• Manage the filing, photocopying, laminating, and binding of documents as required by line management within the function to support business objectives

Office Administration

• Book boardrooms and venues as requested by internal stakeholders to ensure its available during the desired timeslot
• Arrange refreshments for internal and/or external stakeholders, as per the directive received from management, to ensure its availability within the desired time and location
• Identify new ways of working by identifying process inefficiencies within the immediate roles span of control ensuring processes operate as efficiently as possible
• Coordinate the transport of staff and goods within the allocated function by engaging with the various drivers with TM to ensure all staff and goods arrive at their destinations as required

Compliance Management

• Mitigate human resources and legal risks, by fostering a compliant work environment, to ensure adherence to HR policies and legal requirements
• Administer employee benefits programs, to ensure compliance with benefit regulations, and accurate benefit records, that will satisfy employee needs
• Provide administrative support in the implementation of health and safety policies, to enhance workplace safety and compliance with regulatory standards
• Stay updated on labour laws and industry regulations in South Africa to ensure HR practices align with legal requirements

Resource Management

• Manage the stationery requirements within the allocated function of TM by monitoring the consumption of resources and engaging with the respective supervisors to approve the ordering of new stock
• Determine resource needs within own area of responsibility to achieve individual role outcomes
• Request required assets and resources for the fulfilment of work duties to attain quality work outputs
• Use assets and resources optimally within own area of responsibility

Stakeholder Relations

• Engage with all relevant Departments on issues of the area of specialisation, as directed by the HR Officer and/or management to ensure communications are maintained and meetings are scheduled as required
• Communicate with internal and/or external stakeholders, where required, to achieve work objectives and to maintain relationships
• Refer all complex employee challenges to the relevant stakeholders within the HR department, Social and Labour Plan (SLP) department, and/or Security department, to ensure that all complaints received from internal or external stakeholders are addressed accordingly

Minimum RequirementsQualifications

• Certificate (NQF5) or equivalent in Office Administration or Human Resources
• Advantageous: National Diploma (NQF6) or equivalent in Office Administration or Human Resources

Job specific experience

• Minimum of 2-3 years relevant experience in Human Resources or equivalent, preferably within the mining industry
• Ability to work with the full Microsoft suite (i.e., Excel, Word, PowerPoint, etc.)
• Experience/Exposure on MS Dynamics F&O, Reporting tools: MS Power BI

Inherent requirementsmust be medically fitClosing date: 19 November 2024Note: Preference will be given to people living with disability and female candidates

Tharisa