Job Description

Audit Planning

Efficiently plan and schedule audits for both new and existing customers, ensuring alignment with their specific requirements.

Daily Administration

Manage daily administrative tasks, including: Coordinating logistics and courier services as needed. Handling sample coordination with the laboratory and tracking results. Ensuring timely delivery of audit reports to clients. Keeping the tracking sheet updated for management reporting. Implementing and maintaining an accurate and organized filing system. Managing all client audit files electronically while meeting KPIs for each audit stage. Ensuring all activities comply with established process flows.

Excel and Data Work

Use Excel to maintain and analyze large sets of data related to audits, including tracking audit schedules, results, and KPIs. Create and maintain complex spreadsheets to track client progress, report statuses, and manage data flow. Prepare and update audit reports, audit schedules, and tracking sheets using Excel functions (e.g., VLOOKUP, Pivot Tables, charts, and formulas). Implement data validation techniques to ensure accuracy and consistency across all data sets. Ensure data integrity across systems and databases.

Scheduling Tasks

Perform scheduling duties with accuracy and efficiency, including: Updating the audit schedule and A.LIMS audit plan daily. Scheduling auditors and site visits effectively. Maintaining and monitoring audit dates in the diary/tracking sheet. Communicating with auditors to confirm dates and providing relevant audit details.

General Administrative Duties

Support general administrative functions, such as: Coordinating courier collections and deliveries as needed. Assisting with additional administrative tasks as required.

Quality Assurance

Ensure all deliverables meet the highest quality standards.

Queries

Handle inquiries from auditors, and the food safety inspections team promptly and professionally.


* Tertiary qualification in biotechnology, microbiology or environmental health.