Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: - Applications submitted through any other platform will not be considered.

Duties and responsibilities:

• Administrative duties:
• Create quotes for functions and follow up on provisional business.
• Update information for functions as information is received.
• Reconcile journals and invoices.
• Do filing.
• Assist with conferences during recess periods.
• Perform general administration duties as required.
• Assist with counting of stock and updating stock control sheets.
• Compile reports.
• Kovsie Inn:
• Assist with reception duties (to include shift work and weekends).
• Assist with set up of functions, including breakfast and dinner.
• Assist with any other administrative duties as per required by Housing and Residence Affairs.

Inherent requirements:

• Relevant bachelor's degree or an advanced diploma/BTech degree/ Postgraduate certificate on NQF 7.

The following criteria apply to the selection of candidates:

• Have not participated in any learnership / internship programme.
• Willing to sign a learnership / internship agreement with the UFS.
• Has no formal work experience.

Recommendations:

• Experience in Hospitality Industry.
• Valid driver's licence.

Competencies

Required competencies:

Results oriented.

• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to be reliable, responsible, dependable and to fulfil obligations.
• Strategic thinking.
• The ability to deal with several activities at a time.
• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• Business Acumen:
• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.
• Leading.
• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.
• Building coalitions
• The ability to be sensitive and understanding to the needs and feelings of others.
• The ability to interact with others and establish personal connections with people.

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your academic record.
• A copy of your identity document.
• Proof of registration with a Professional Body (if applicable).
• A copy of your driver's license (if applicable).

Assumption of duties:
As soon as possible.

Closing date:
9 February 2024.

Salary:

A stipend of R8 293.75 will be paid per month.

Enquiries:

For enquiries, please feel free to contact 051 401 7659 or email or . Additionally, kindly contact 051 401 9848/ 9813/ 9810/ 9814/ 2979 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities.

Our Employment Equity Policy is available at:

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

Additional Information

University of the Free State