Job Description

This post was previously advertised as Job ID: 5536. All applications received in response to the previous advertisement will automatically be considered again. Previous applicants therefore do not need to reapply.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

Please ensure that all relevant documentation is attached to your application.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your academic record.
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Proof of registration with a Professional Body (if applicable).

Duties and responsibilities:

• Assist the purchasing division and vendor registration division with new purchase orders and new vendor registration.
• Create purchase orders on PeopleSoft Financials.
• Follow up on open purchase orders.
• Close purchase orders.
• Process transactions on PeopleSoft Financials.
• Assist with General Procurement enquiries in the offices.

Inherent requirements:

• B. Com (Accounting) degree or B. Acc. degree on NQF Level 7

The following criteria apply to the selection of the candidates:

• Have not participated in any learnership/ internship programme.
• Willing to sign a learnership/ internship agreement with the UFS.
• Has no formal work experience.
• Not studying full time.
• Must be a South African Citizen or permanent resident.

Competencies

Required competencies:

• Results-oriented.

- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
- The ability to be reliable, responsible, dependable and to fulfil obligations.

• Strategic thinking.

- The ability to deal with several activities at a time.
- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.

• Business Acumen:

- The ability to adhere to rules and strictly follow work regulations.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to be sensitive and understanding to the needs and feelings of others.

Assumption of duties:
As soon as possible

Closing date:
28 February 2024.

Salary:
The salary is R8 293.75 per month.

Fringe benefits:
(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:
For enquiries, please feel free to contact 051 401 2979 or email JardineS@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9848 / 9810 / 9813 / 9814/ 7659 for assistance.

General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.

University of the Free State