Job Description

Main purpose of the job:

• To assist with the administration of financial and grant management of grant funded projects

Location:

• 31 Princess of Wales Terrace, Parktown - Johannesburg

Key performance areas:

• Ensure adherence to the financial policies and procedures
• Assist Syndicate/Division with preparing/revision of budgets as and when required or requested
• Ensure that relevant bank accounts are open and shared with relevant stakeholders before project commencement date
• Assist with finalization of internal monthly financial reports/invoices by no later the 20th of each month
• Submit donor report/invoices to relevant Project Manager five business days prior to donor report submission date
• Inform management of any queries raised on donor reports/invoices within three days of receipt thereof
• Capture monthly invoices Sage as per month end processing
• Follow up on narrative reports with Project managers as stipulated on the relevant donor agreement
• Subawards - follow up to ensure financial reports and Invoices are received timeously and are compliant with the donor rules and regulations
• Subawards - capture accounting entries in relation to the subaward as part of the month end processes
• Assist grants team to ensure donor/WHC compliance on all payments prior to processing for payment
• Escalate any compliance queries to grant management
• Prepare journals for posting
• Assist with administration on files to be audit ready
• Amend accounting records and fixed asset register for disposals and write - offs where requested
• Maintain a log of fixed assets verification undertaken by the division on an annual basis

Required minimum education and training:

• BCom Accounting

Desirable additional education, work experience and personal abilities:

• Knowledge of Microsoft Office especially Excel
• Must have a dynamic and compatible personality able to deal with clients, donors and staff at all levels
• Must be self-motivated, able to work independently and work as part of a multidisciplinary team
• The environment may at times be busy and need excellent organisational skills and attention to details
• May be required to work overtime
• Excellent communication skills (both written and oral) will be required

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 05 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

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