Job Description

Additional information:

• The post holder will gain hand-on experience in project management within a health systems context
• An opportunity to develop organisational and administrative skills and work in a collaborative environment with experienced professionals

Main purpose of the job:

• To provide administrative and project support to the Project Management Office within the Supporting Health Initiative Division

Location:

• 31 Princess of Wales Terrace, Parktown - Johannesburg

Key performance areas:

• Assist and obtain quotations as per the Wits Health Consortium Procurement policy
• Prepare travel approval forms and other related travel documents as requested
• Take detailed and accurate minutes and disseminate within 3 working days of the meeting
• Assist with updating and maintaining the Project Management Office meeting activity tracker
• Coordinate the scheduling and logistics for internal meetings, including booking meetings rooms, sending invitations and preparing the necessary materials
• Timeous follow up on activities
• Assist with ad- hoc administration

Required minimum education and training:

• Diploma in Health Systems Sciences or related field

Desirable additional education, work experience and personal abilities:

• Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office: Word, PowerPoint & Excel
• Excellent command of the English language
• Proactive and initiative taking
• Dependable and Reliable and adaptable
• Ability to manage multiple tasks efficiently, prioritize workload, and keep track of deadlines, especially in a fast-paced environment
• Problem solving skills
• Able to work independently and work as part of a multidisciplinary team
• Able to maintain confidentiality and tactful behaviour
• Must demonstrate good understanding and use of technology
• Must be able to multitask
• Energetic and enthusiastic
• Willingness to learn
• Willingness to respond to urgent matters after hours
• Able to work in a hybrid environment

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 05 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.

AJ Personnel