Job Description

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.Duties and responsibilities:

• Manage the reception area in the Dean's office.
• Refer students and visitors to the appropriate person/department.
• Assist with the administration of students' applications.
• Assist with faculty registration and progression processes.
• Assist students with curriculum advice (in collaboration with the Teaching & Learning and Faculty Managers).
• Assist students with time-tabling enquiries.
• Assist with faculty marketing events and activities.
• Capture comments on student records.
• Assist with research-related activities.
• Manage faculty proxy mailboxes.
• Communicate with students, the public and UFS staff members.

Inherent requirements:

• Bachelor's degree on NQF Level 7 from the Faculty of Economic and Management Sciences.
• Provisional acceptance letter for an Honours, master's or PhD qualification in the Faculty of Economic and Management Sciences for 2025.

Recommendations:

• Postgraduate contact sessions should be after working hours.
• Sound academic record.
• An Honours degree on NQF Level 8 or master's degree on NQF Level 9 from the Faculty of Economic and Management Sciences

The following criteria apply to the selection of candidates:

• The applicant should not currently be participating in an existing learnership/internship programme.
• The applicant should not have any previous formal work experience.
• The applicant must be willing to sign a learnership/internship agreement with UFS.
• The applicant must be available for the period of 1 year to participate in the learnership/internship.

CompetenciesRequired competencies:

• Results oriented.

- The ability to stick with tasks, not give up, and overcome obstacles in completing one's task.
- The ability to deal calmly and effectively with high-stress situations.

• Strategic thinking.

- The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
- The ability to carefully analyse information and use logic to address issues and problems at work.

• Business Acumen:

- Proficient in using MS Office.

• Leading.

- The ability to maintain high levels of personal motivation, energy and enthusiasm.
- The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building coalitions

- The ability to be self-assured and at ease with people in all types of social situations.
- The ability to interact with others and establish personal connections with people.Please ensure that all relevant documentation is attached to your application. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

• A detailed curriculum vitae and cover letter.
• Copies of qualifications (please provide the SAQA accreditation in the case of foreign qualifications).
• A copy of your identity document (ID or passport in the case of foreign nationals).
• Confirmation of employment from current employer / last employer if unemployed (only applicable to external applicants).

Assumption of duties:
01 January 2025Closing date:
09 November 2024Salary:
The salary is R8 567.50 per month.Enquiries:
For enquiries, please feel free to contact 051 401 9814 or email Makola@ufs.ac.za or Recruit@ufs.ac.za. Additionally, kindly contact 051 401 9810 / 9813 / 9848 for assistance.General:
The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities. Our Employment Equity Policy is available at: EEA13_EE Plan UFS 1 March 2022 (003).pdfThe University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessfulAdditional Information

University of the Free State