Job Description

Job Summary Key Responsibilities:

• The accurate validation and processing of all client instructions into the administration system and ensuring the constant review and updating of the workflow system
• Ensure trades are matched between client notification and counterparty confirmation
• Ensure broker/counterparty account and trade details reconcile with our records
• Ensure that the manager's notification reconciles with the counterparty confirmation
• Accurately managing the status of trades and requirements on the workflow system
• Maintaining broker settlement details, contact details, and brokerage rates
• Compiling of incident reports and assisting in implementing and maintaining process controls
• Resolving external and internal queries relating to all trades from brokers, clients, and custodians
• You will need to build and maintain healthy client and counterparty relationships to ensure the resolution of settlement issues identified
• Ensuring all incoming work is captured within required turnaround times and before relevant cut-off times as agreed upon in the Service Level Agreement with the clients.
• Ensuring that all instructions received comply with business rules and legislative requirements.
• Assist with the prevention of fraud and money laundering by adhering to business and legal requirements.
• Support fellow team members and Team Leader.
• To transfer platform holdings on a daily basis.
• Working with Electronic Transfer Solutions for Re-Registration.
• Ensure all accounts held by Nominees reflect accurate Transfer positions.
• Perform investigation on Transfer In and Out requests.
• Corporate Actions
• Attend to any queries or escalations relating to corporate actions from security held within an underlying CIS.
• Liaise with external managers to provide their corporate action election choice at least 2 days ahead of the custodian deadline.
• Settlements & Payments
• Support Client funds cash management including all client cash transactions
• Support Control Account Exception Reporting and Regulatory Reporting
• Undertake daily client and pooled FX trade processing and settlement management.
• Internal/External stakeholder and client cash reporting in accordance with regulatory and legislative obligations that apply to GTC and its client groups.
• Payment and processing of monthly management fees
• Monitor cash balances within the CIS funds and send re-alignment instructions to the Administrator where cash balances exceed tolerance limits
• Monitor cash balances within underlying CIS funds and engage with managers to ensure sufficient liquidity
• Reconciliations
• Asset Reconciliations - monitor investment holdings and transactions and the receipt of manual/electronic holdings and transaction statements from brokers and fund managers.
• Cash Reconciliations
• Compare GL balances and transactions on the Platform against corresponding bank accounts.
• Perform daily reconciliations to ensure all internal GLs reconcile as expected either via automated sweeps or manual matching
• To investigate variances/breaks from reconciliations.
• To ensure that all breaks are resolved and cleared within a given timeframe.
• Able to demonstrate understanding of regulations that apply within the region
• Fees
• Payment and processing of monthly management fees
• Always ensure accuracy of fee accruals applied
• Prepare fee management schedules that provide the breakdown of fees per fee type

• Skills and experience required
• A degree or equivalent in finance, business, or numerate discipline.
• 3 5 years experience in an investment administration role
• Matric - Nonnegotiable
• Sound knowledge of the Life Insurance industry including Pension Funds and/or the Unit Trust industry would also be an advantage
• Experience in online banking
• Experience in client services.
• Experience in using Excel for data analysis.
• The ability to work accurately and to deadlines.
• Excellent interpersonal and communication skills

Office hours: 08:00 and 17:00
There will be occasions when the incumbent will need to work overtimeRemuneration: R20 000 - R30 000 monthly**Please note that only shortlisted candidates will be contacted**Fouche & Co RecruitmentRecruiter

Job Mail