Job Description

:A leading financial services entity is seeking an experienced Investment Administrator to join their team on a permanent basis. The successful candidate will be responsible for ensuring accurate validation and processing of client instructions, trade reconciliation, and settlement management. This role requires strong attention to detail, excellent organisational skills, and the ability to work efficiently in a fast-paced environment.Key Responsibilities: Trade Processing & Reconciliation:Validate and process all client instructions into the administration system.Ensure constant review and updating of the workflow system.Match trades between client notifications and counterparty confirmations.Reconcile broker/counterparty account and trade details with internal records.Ensure trade notifications from managers reconcile with counterparty confirmations.Maintain accurate status of trades and requirements on the workflow system.Maintain broker settlement details, contact information, and brokerage rates.Compile incident reports and assist in implementing and maintaining process controls.Settlements & Payments:Manage client funds' cash transactions and cash reporting.Support control account exception reporting and regulatory reporting.Process and settle daily client and pooled FX trades.Process payment of monthly management fees.Monitor cash balances within CIS funds and ensure liquidity is maintained.Ensure all instructions received comply with business rules and legislative requirements.Prevent fraud and money laundering by adhering to compliance protocols.Corporate Actions:Handle corporate actions queries and escalations related to securities within underlying CIS.Liaise with external managers for corporate action elections before custodian deadlines.Reconciliations:Monitor investment holdings and transactions, ensuring reconciliation with brokers and fund managers.Perform daily cash reconciliations between general ledger balances and corresponding bank accounts.Investigate and resolve variances/breaks in reconciliations.Ensure all breaks are cleared within the required timeframe.Demonstrate an understanding of relevant regional financial regulations.Fee Management:Process monthly management fees accurately.Ensure accuracy of fee accruals and prepare fee breakdown schedules.RequirementsBachelors degree or equivalent in Finance, Business, or a numerate discipline.3 - 5 years experience in an investment administration role.Knowledge of the Life Insurance, Pension Fund, and/or Unit Trust industries is advantageous.Experience with online banking systems.Strong client service background.Proficiency in Microsoft Excel for data analysis.Ability to work accurately under pressure and meet strict deadlines.Excellent interpersonal and communication skills.

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