Job Description

SUMMARY:IT Facilities, Assets Procurement Operations is responsible for the maintenance of IT Infrastructure, ensuring that all issues are identified, recorded and addressed promptly to prevent disruption. The role is also responsible for managing all IT Asset (hardware and software) resources within the organisation and for the facilitation of all IT ...POSITION INFO:IT Facilities, Assets Procurement Operations is responsible for the maintenance of IT Infrastructure, ensuring that all issues are identified, recorded and addressed promptly to prevent disruption. The role is also responsible for managing all IT Asset (hardware and software) resources within the organisation and for the facilitation of all IT Procurement.QUALIFICATIONRelevant Tertiary Qualification/Diploma in IT/Procurement or AccountingKNOWLEDGE AND EXPERIENCE

• 2 xc3xa2xe2x82xac 5 years working experience in IT Procurement/Accounting
• Minimum of 1 xc3xa2xe2x82xac 3 Knowledge of purchase orders, contract terms conditions etc. will be an advantage
• Minimum of 2 xc3xa2xe2x82xac 3 Knowledge of SAP ERP (Material Management)
• Excellent and accurate data entry skills to ensure data integrity and quality of record keeping
• Technical ability including a high level of computer skills in a range of software packages including Microsoft Office 365.

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• Monitor assets: Keep track of assets to ensure they are used efficiently and comply with vendor contracts
• Analyze Inventory: Perform adhoc reporting and analysis on inventory levels and other asset management metrics
• Alert users: Notify the appropriate groups when new products are received
• Facilities: Oversee the maintenance and upkeep of IT Facilities, including space, planning and management
• Safety and health: Ensure the safety and functionality of all facilities, including running routine safety inspections
• Environmental monitoring: Monitor the environment, including power and cooling
• IT Facility access management: Oversee access to the IT Facilities
• Keep track of IT contracts.
• Assist management with procurement of IT assets and services both hardware/software and ensure that valid invoices are paid on time.
• Oversee IT assets issued to employees for the performance of their duties.
• Stay informed about industry trends and best practices in IT and facilities management to contribute to continuous improvement efforts.
• Oversee all spend activity and procurement requests for assigned category areas and determine proper action plan for all that meet the procurement involvement threshold (e.g., strategically source, user purchase, contracting)
• Assist the manager with daily operations of IT Procurement
• Plan, direct and manage procurement activities (including sourcing strategy, RFP/bid review, supplier management)
• Address purchase orders, contracts, delivery arrangements and cost management
• Liaise with different stakeholders in regards to IT procurement activities, i.e. gather purchasing needs on hardware, software and services with IT and Business users
• Updating IT assets on SAP
• Compile and post IT cross charges on a monthly basis before the closing date.
• Facilitation of data cards, cellular phone service and other connectivity solutions.
• Ensure that payments to service providers occur seamlessly
• Facilitation of tender and quotation processes.

TECHNICAL/FUNCTIONAL COMPETENCIES

• Analytical Skills to identify issues and prioritize tasks
• Decision-making skills to determine how many assets to buy
• Interpersonal skills to work effectively with end users and IT personnel
• Communication skills to develop better communication methods
• Organizational skills to manage IT assets
• Ability to follow established procedures and guidelines to make informed decisions.
• Organizational and Time Management
• Critical analysis - the ability to understand IT standards and apply them
• Customer Insight Focus
• Stakeholder Management
• Report writing skills
• Problem Solving
• Project Management Skills
• Report writing skills

BEHAVIOURAL COMPETENCIES

• Planning and Organising
• Presentation and communication skills
• Relationship building
• Negotiation skills
• Coping with pressures and setbacks

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