Job Description

Junior Administrator/ Filing ClerkFunctionLife Occupational health / Employee WellnessFacilityPositionJunior Administrator/ Filing ClerkIntroductionA vacancy exists for Administrator based at Life Health Solutions, North-west Province, Mooinooi reporting to the Unit Manager. The successful candidate will be responsible for an efficient, professional service rendered to Life Health solutions clinic in terms of the reception, capturing, coordination and quality assurance of the statistics data, reports, invoices, general administration tasks.Critical Outputs

• General reception work.
• Maintain a 95% accuracy rate on all capturing and corrections.
• Maintain an efficient, up to date tracking and filing system.
• Regular communication with Colleagues, Unit Manager, Clinic Sisters, Business Manager, Regional Business Manager and Clients.
• Minutes of meetings when required by Unit Manager
• Assist with investigation and analysis of statistics errors, queries and complaints and implementing corrective action within agreed turnaround times.
• Assist with reasonability, quality assurance and accuracy analysis on all data, reports, and statistics system.
• Assist with clinic appointments.
• Ad-hoc tasks as required in the unit.
• Daily capturing on the Staff book system as directed by Unit Manager
• Ensure all filing is up to date and is done accurately.
• Confidentiality of employee information may not be compromised.
• Ensure all data capturing is done correctly.
• Ensure the archiving of employee files is up to date and done accurately.
• Ensure quarterly stock counts are conducted, with submission of accurate stock count documentation, to the Regional Office, by the set dates.
• Ensure clinic equipment is calibrated on time, are in good working order and replaced or upgraded when required.

Requirements

• Advanced MS Excel experience e.g., Tables, formulas, graphs etc. and an excellent understanding of MSOffice as well as good computer skills in general.
• Working experience in a similar environment.
• Good administration skills and attention to detail.
• Patience, appropriate assertiveness, deadline driven, good organization skills with the ability to implement new ideas will be most suitable for this position.
• Initiative, logical thinking and analytical ability essential.
• Customer orientation, focus, teamwork, accuracy, and attention to detail complete the profile.
• Own transport and accommodation

Competencies

• Problem-solving, analysis and judgment
• Resilience
• Teamwork
• Influencing skills
• Business insight
• Drive and energy
• Excellence orientation
• Ethical behaviour
• Building relationships & networking
• Customer responsiveness
• Verbal & written communication skills

EmailClosing dateWednesday, May 29, 2024Internal applicants - Before making an application, you are requested to discuss your application with your line manager. External candidates will also be considered.Life Healthcare is an Equal Opportunity Employer.Thank you for your interest in this opportunity. Kindly note that only shortlisted candidates will be contacted. Applicants who have not been contacted within two weeks of the closing date of this advert, should consider their application as unsuccessful.

Life Healthcare