Job Description

Tsebo Facilities Solution is looking for a Junior Financial Controller who will provide support to the Workplace Co-ordinator by providing financial administrative and accounting support on the EY contract ensuring compliance to standard policies, procedures and processes in a manner that achieves the objectives of the EY contract through excellent workplace service delivery in daily operations and according to the master service agreement.As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people the heart of Tsebo is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients needs. to find out more about who we are in a nutshell
Duties & ResponsibilitiesOperational Delivery:

• Liaise with Site Managers to monitor and ensure costs are contained within budgets (OPEX and CAPEX)
• Review and report on monthly variance report as required by your Manager (Tsebo Billing Index /EY Pass through costs/Tsebo Income statement)
• Ensure compliance with TFS policies and procedures related to financial management, controls and expenditure authorisation levels
• Monitor all orders on a daily /Weekly basis
• Ensure all requests to purchase are followed by the quotation process
• Match quotations, purchase orders and invoices on the onkey system
• Follow up to ensure all suppliers submit invoices timeously with service reports where necessary
• Ensure all purchase costs are properly allocated to the correct divisions/cost centres
• Accurately complete the TFS invoicing template monthly (OPCO report with Manager)
• Adhere to cut off dates stipulated by TFS and the client. Liaise with EY finance team on payments to suppliers
• Provide Onkey reports monthly or as requested by the TFS team and EY (present PTC, to client once per month)
• Assist with the compilation, preparation and review of monthly variance reports
• Liaise with the Senior Workplace Manager on the compilation of the TFS operating budgets
• Ensure all Finance Admin staff in Regions complete all required Duties & processes within set timeframes
• Ensure all sub-contractors adhere to the invoicing cut off dates
• Ensure all invoicing is submitted to TFS head office finance team at the cut off periods
• Ensure all finance administration is complied with on site and in the EY regional offices
• Liaise with TFS Managers to ensure all contract documentation is maintained and updated
• Ensure supplier payment reconciliations are up to date to avoid suspension of services
• Communicate terms of trade to suppliers to ensure compliance when necessary
• Host Monthly Finance team meetings (CPT & JHB team)
• Obtain statements from suppliers, copy all invoices and statements, and forward originals to TFS finance

Overarching Contractual Delivery

• Ensure all EY financial policies and procedures are complied with and:

• Where required provide data to support EY reporting requirements
• At all times during this Agreement act in EYs best financial interest;
• Operate a transparent open book approach to the financial management of the services
• Expenditure management and approvals;
• Financial audit and controls.
• Assist to record and monitor actual spend against budget expenditure throughout the financial year
• Assist with all required financial reporting when required.

Customer Focus:

• Work with teams to develop and maintain a customer-focused attitude toward activities, concentrating on those that most strongly contribute toward improving customer lifetime value.
• Interact with client to provide and process information in response to inquiries, concerns and requests about products and services.
• Conduct client satisfaction surveys to ensure clients are satisfied with the products and services.
• Keep up to date with business developments and strategic objectives within the environment.
• Provide advice on general changes and compliance within the workplace management framework when required.
• Work with processes and procedures in such a way that operational efficiencies and performance are enhanced.
• Attend to and resolve all customer queries timeously or escalate when necessary.
• Follow up and follow through on all escalated queries timeously.
• Manage conflict.

Reporting:

• Prepare monthly reporting within set timeframes for distributing to the relevant parties.

Code of Conduct:

• Undertake such other responsibilities as directed by Management that will drive sustainability.
• Work in a flexible way when the occasion arises so that tasks, which are not specifically covered in the job description, are undertaken.
• Take responsibility for ones own performance.
• Promote TFSs & EY image and corporate citizenry through deliberate and co-ordinated activities.
• Adhere to the TFSs Safety, Health, Environmental and Quality (SHEQ) Management Systems Policies & Procedures as applicable to this position.
• Ensure TFS ethical values are adhered to.

Skills and Competencies

• MS Office Suite
• Good understanding of the utilisation of the Onkey & AX systems.
• Proficiency in English; knowledge of additional languages is a Must
• A customer-oriented and professional attitude
• Outstanding communication skills both oral and written
• Excellent organizational and time-management skills
• Hospitality and customer centric focus.
• Knowledge and understanding of service level agreements
• Excellent report writing skills
• Problem solving and analytical skills
• Financial and business acumen
• Budgets

Qualifications

• Grade 12 (non-negotiable) plusxe2x80xa6.
• Bookkeeping/Accounting Certification or equivalent
• Computer literacy on MS Office /Excel and Powerpoint
• Onkey & AX knowledge and advantage
• Minimum 1 - 2 years experience in finance in a similar environment at Junior management level

Tsebo Solutions Group